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Join our successful client as a Legal PA, where your main focus is to provide seamless support to their fee earners, helping them work at their highest efficiency. With a blend of responsibility and autonomy, you'll use your initiative to handle key tasks and ensure smooth operations, making a real impact on the team's success.
- Up to £32,800 (DOE)
- Based in Epsom
- Performance-based bonus
- Full time
- 25 days holiday + bank holidays
Job specification:
- Support fee earners with digital dictation and in-office tasks.
- Prepare documents, including transcribing dictation.
- Manage filing, including opening, closing, and retrieving client files as per office procedures.
- Handle mail and enclosures for dispatch.
- Coordinate copying tasks.
- Schedule appointments, arrange meetings, and maintain diaries for fee earners.
- Prepare and tidy the conference room, providing refreshments if needed.
- Assist other secretaries as required.
- Provide professional client support both in person and by phone.
- Complete required training and take responsibility for self-development.
- Ensure confidentiality.
- Fill out online forms.
- Use the case management system.
Person specification:
- Fast typing speed and advanced IT skills.
- Substantial previous legal secretarial experience (essential).
- High accuracy and attention to detail.
- Proactive, positive, and client focused.
- Able to meet deadlines, work under pressure, prioritise tasks, and collaborate in a team.
- Committed to the firm and legal work.
- Courteous and respectful to colleagues and clients.
- Willing to take on additional tasks as needed.
- Familiar with Practice Evolve or other case management systems.
- Knowledge of legal practices.
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
