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- Answering and forwarding phone calls.
- Taking the minutes in finance committee meetings, audit committee, board meetings, any other meetings as required.
- Monitoring office supplies and replenishing as and when required.
- Updating various records such as the holiday log and supplier lists.
- Managing the MBA Scholarship team to review applicants eligibility, prepare documents for shortlisting, managing the mailbox, and partaking in final interview stages to partake in the decision of candidate awards on an annual basis.
- Document organisation and management of passports, proof of residence, travel visas.
- Ad hoc admin support to other members of staff as and when required.
- Maintaining the purchase and sales ledger using Sage 200.
- Payment run; collating invoices, making timely payments and liaising with suppliers as and when required to resolve any payment discrepancies.
- Communicating with multiple bank relationship managers, maintaining relationships and ensuring smooth running of banking systems.
- Completing weekly cash reports for various companies and managing petty cash.
- Assisting with queries from third parties where necessary, including auditors and external accountants.
- Preparing and collating company credit card statements and employee’s cash expenses.
- Good communication skills and the ability to communicate with different stakeholders.
- Process-oriented, highly organised and with the ability to prioritise tasks effectively.
- A team player who is comfortable working in a small team environment.
- Must have great attention to detail
- Highly discreet and confidential.
- Being comfortable with multitasking is a must
