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We are currently recruiting for a Finance Assistant to work for Dorset Police at the headquarters in Middlemoor Exeter.
This role will be working Monday to Friday, 9am to 5pm, 37 hours a week. The rate is 11.98 per hour.
Please note, this would be a temporary role initially.
JOB PURPOSE: Perform central purchasing and exchequer activities for the Alliance with specific responsibility for sourcing goods and services including ICT, travel & accommodation provision, the administration and accurate processing and recording of payments, receipts and other financial transactions. Dealing with the security of seized monies and providing financial support to major operations as required.
MAIN RESPONSIBILITIES:
Liaise with suppliers and customers in respect of stationery, printing, and other consumables, administering stocks and orders as necessary
Check and process all invoices received on to the financial system within specified timescales, including claims from the public (e.g. Interpreters Fees, Pedlars Certificates and Lost Property returns).
Agree, and if necessary, challenge purchase requests with customer. Advise on use of, and use appropriate contracts and suppliers to meet the customers agreed needs in the most cost effective manner
Administer receipt of goods inwards, including storage and distribution as necessary
Ensure all relevant items are added to the Force inventory in accordance with Force financial regulations
To add new suppliers to the procurement systems as necessary
Raise sales invoices. Monitor and maintain a record of all outstanding monies owed. Produce a current working debtor report and send reminders to customers with overdue balances and, where necessary follow up in accordance with policy. Deal with any debtor queries. Arrange for write-offs where all collection avenues have been exhausted. Complete a monthly financial health indicator report.
Undertake cash collections from localised facilities at Force Police Stations as necessary, and subsequent banking of monies thereafter.
Receipt and record all income received, including cash, cheques and electronic fund transfers.
Manage the Imprest account and reconcile the cash float, bank statement and claims, arranging transfers to top up the account and ordering cash delivery as and when necessary
Process urgent payments, international payments, treasury management investment payments, internal account transfers, using the Force internet banking system. Provide a back-up to the treasury management team in updating the daily bank statement spreadsheet prior to investment movement.
Respond to Freedom of Information requests regarding Exchequer area of business.
Assist with audits carried out by Audit Commission and Internal Force Audit.
Monitor and maintain records for any purchases made on individual issued credit cards and to reconcile with monthly statements.
Essential Criteria
Excellent interpersonal and communication skills, and a commitment to customer service
Demonstrable good administrative skills together with evidence of a previous record of high standards of accuracy in a financial
Ability to organise own time and to plan and carry out activities in an orderly and structure way; ensure deadlines are met. Must be able to evidence an ability to prioritise and organise own/team workloads
Ability to deal with incoming correspondence, incoming payments by cheque, bank transfer, card or cash and to analyse information. Maintain accurate daily records.
Able to evidence good computer skills, and experience in using software packages including spreadsheets and word processing
- Evidence of previous position/s of trust and responsibility, specifically in relation to purchasing or finance generally
If you have the skills for this post, please apply and if your CV is shortlisted one of our Adecco Recruiters will be in touch.
PLEASE NOTE DUE TO POLICE VETTING CRITERIA YOU MUST HAVE RESIDED WITHIN THE UK CONTINUOUSLY FOR AT LEAST 3 YEARS AT TIME OF APPLICATION.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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