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This role involves supporting high-profile marine interior outfitting projects from initiation to completion. You will provide comprehensive administrative assistance, including purchasing, resource planning, logistics, and warehouse operations. The role necessitates significant on-site work in shipyards and on vessels globally, assisting Project Managers and cross-functional teams to ensure smooth project execution.
Key Responsibilities:
- Source materials and raise a high volume of purchase orders using the in-house procedure
- Chase deliveries and keep stakeholders informed
- Monitor and update systems with correct pricing, documentation, and data input
- Book labour, travel, and accommodation for projects and the business
- Communicate with Polish and other European speaking resources and companies
- Coordinate on-site labour to ensure smooth project operations
- Provide general administrative support during pre-planning, site implementation, and project close-down
- Attend and contribute to project and department progress meetings
- Plan and generate project shipments, including commercial invoices and vehicle planning
- Provide cover for the wider Project Support team during holidays, sickness, and peak periods
Job Requirements:
- Attention to detail with strong planning, time management, and prioritisation skills
- Experience in using IT systems, including Microsoft Office, Outlook, Teams, and Zoom
- Willingness to learn and improve continuously
- Ability to work in a highly pressurised environment during peak times
- Ability to build relationships at all levels and with external contacts
Minimum Required Education and Experience:
- Experience in an administrative role or project management environment, or a combination of both
- Ability to work away from home on average 25% of the year
- Experience working in a site or construction site environment is ideal but not essential
- Proficiency in Polish or another European language is an added bonus
Benefits:
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Private dental insurance
- Private medical insurance
- Profit sharing
- Sick pay
Salary:
30,000 increasing ater probation as well as uplift when working away
