Executive Assistant

Executive Assistant - Must live within commutable distance to London, Reading and Farnborough

30k-35k per annum (DOE)

We are currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership team. The ideal candidate will be a proactive problem solver with exceptional communication and organisational skills, with a strong attention to detail. The ideal candidate should have experience working in an office environment, performing administrative duties, and providing support to managers.

This is a part time hybrid role Monday to Friday 9am-3pm with office presence required 2-3 days per week.

Objectives of this role:

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support senior executives company wide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external contacts on various projects and tasks
• Plan and orchestrate work to ensure that the senior teams priorities are met, organisational goals are achieved, and best practices are upheld

Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, reports, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior team.
• Manage travel logistics and activities, including accommodation, transportation, and meals
• Provide administrative and office support, including ensuring office spaces remain well presented and organised
• Maintain professionalism and strict confidentiality with all materials
• Organise team communications and plan events, both internal and off-site

Required skills and qualifications:

• Four plus years of experience in an administrative role reporting directly to upper management
• Experience based in a sales / recruitment environment would be desirable.
• Excellent written and verbal communication skills
• Confident creating creative sales support pieces
• Strong time-management skills and an ability to organise and coordinate multiple projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

If you could envision yourself in this role, please apply directly or reach out to our Talent Acquisition team for a confidential chat.

RED123