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We have been operating in the UK for over 10 years and are an international engineering company offering protective materials to organisations over the world. Our offices are based near Camberley Surrey and due to internal re structure, we are seeking to recruit an Office Administrator to join our friendly team.
Working Monday to Friday with an hour for lunch, we offer a competitive salary depending on experience, free parking, 26 days holiday plus bank holidays, pension, medical insurance, death in-service, on-site gym and café as well as a shower room for those choosing to cycle to work.
The main purpose of the Office Administrator role will be based around project support, supporting the Engineering Team to enable the Project Managers and Project Engineers to carry out their roles as efficiently as possible by providing document control and administration support where required. You will also assist the general manager with administrative support in the areas of health and safety and quality assurance documentation, procedures and operations.
This role would suit candidates who have previous experience within a project’s role or a role whereby they have supported a manager or management team with administration tasks relating to various disciplines across the business, including health and safety. You maybe looking to transfer your skills into a larger organisation or step up into a role that offers more responsibility.
The main responsibility of the Office Administrator are;
Assist with project administration on all projects as delegated by the project manager and team:
- Document control activities,
- Project co-ordination,
- Diary management,
- Logistics & travelling,
- Requesting quotations, placing and progressing purchase orders,
- Shipping documentation,
- Meeting scheduling and minutes,
- Project accounts administration / reports,
- Managing and maintaining purchase order book.
Manage HSE (with assistance from external HSE provider) which includes:
- Risk Assessments (writing and review)
- HSE Policies and procedures
- HSE audits
- Staff HSE training
- Intelex system
- Customer HSE/QA questionnaires
- HSE reporting
- Legal compliance
- Energy Reporting for Acteon
Shared responsibility for QAQC function which includes:
- QA documentation, policies and procedures
- Internal / External audits
- NCR / CIA / CAR management
- Management Review
- QA reporting
- Supplier Approval
- Managing Equipment Calibration
General office tasks:
- Being the primary person to answer the telephone,
- Welcoming visitors to site, ensuring rooms are ready to receive clients at any time,
- Organising visitor refreshments,
- Updating and issuing telephone lists,
- Ordering stationary / kitchen / office supplies,
- Assist with the running of facilities, including the maintenance of the building.
- Occasional PA work for the General Manager
- Other office administration as required.
To be successful for this role you will have proven administration experience, ideally within a technical, engineering and/or healthy and safety environment, with ideally some experience of supporting at management level. Ideally you will be educated to A Level standard and be IT proficient especially in MS office suite with any experience of using salesforce or other CRM systems being an advantage.
In return we can offer a modern office setting, friendly team, and opportunities to learn and develop within the role. Â
Please hit the apply button to send us your CV
