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Job Summary:
The Purchase Ledger Clerk will play a key role in supporting Harley Street Hearings finance operations by managing the accounts payable process with accuracy and efficiency. This position requires a detail-oriented individual who can process invoices, reconcile statements, and maintain vendor records while building strong relationships with suppliers and the internal team.
Key Responsibilities:
Invoice Processing:Accurately process vendor invoices, ensuring correct coding, approval, and timely entry into QuickBooks or the relevant accounting system.
Statement Reconciliation:Reconcile vendor statements and promptly resolve any discrepancies or issues.
Accounts Payable Management:Oversee the accounts payable inbox, respond to vendor inquiries, and resolve payment issues as needed.
Payment Preparation:Prepare and maintain payment schedules within QuickBooks, ensuring compliance with payment terms and internal policies.
Month-End Close Support:Assist in month-end closing processes, including accruals, account reconciliations, and accounts payable aging analysis.
Collaboration with Admin Team:Work closely with the admin team to verify that all orders are received and accurately entered into the system.
Vendor Master Data Management:Maintain and update vendor master data, including tax identification, payment terms, and supplier contact information.
Supplier Price Management:Regularly update and maintain supplier prices in the system, ensuring accurate data for purchasing decisions.
Supplier Relationship Building:Develop and maintain positive working relationships with suppliers to facilitate smooth financial transactions and resolve issues promptly.
Qualifications and Skills:
Experience:Minimum of 2+ years in accounts payable or a similar role within finance or accounting.
Accounting Knowledge:Solid understanding of accounting principles, particularly accounts payable processes.
Attention to Detail:High degree of accuracy in data entry, invoice coding, and statement reconciliation.
Communication Skills:Strong verbal and written communication skills, capable of interacting professionally with both internal colleagues and external vendors.
Time Management:Ability to prioritise tasks effectively and work efficiently in a fast-paced environment.
IT Skills:Proficiency in accounting software, ideally QuickBooks, and familiarity with MS Office (especially Excel).
Analytical Ability:Strong analytical skills for identifying and resolving discrepancies.
Proactive Attitude:Demonstrated ability to anticipate issues and take initiative to improve processes.
What We Offer:
Competitive salary
Private medical insurance
Complimentary hearing care services
Opportunity to make a meaningful impact on patient lives by promoting essential healthcare services
A supportive and collaborative work environment within a respected, patient-focused practice
Professional development opportunities to expand skills and grow in your fiance career
