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PROJECT ADMINISTRATOR PERMANENT, FULL TIME £26,000-£30,000 (DOE)FLEET, HAMPSHIRE
Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Project Administrator to join their small and incredibly friendly team. This role would be suitable for someone with a Projects Admin background, ideally from a service-type industry.
Would you describe yourself as:
- Highly organised?
- Possessing strong attention to detail / accuracy?
- Someone who has strong analytical skills?
- Experienced in overseeing large scale projects from an administrative stand-point?
- Someone who is well versed at meeting deadlines?
Essential Duties and Responsibilities:
To carry out office administration duties across the projects department. The duties performed and delivered will include:
- Communicating with customers & consultants on projects and raising minutes for meetings carried out and actioning those minutes.
- Completing H&S RAMS & CPP’s for projects via our outsource H&S advisor.
- Collating, completion and submission of O&M Manuals & Declaration of conformities on the completion of projects.
- Assisting with sales in preparation and submission of tenders
- On project award move folders and create new in Sharepoint.
- Updating calendars & schedule boards for the projects on-going.
- Obtaining supplier quotations, raising purchase orders for the procurement of parts.
- Checking and entering invoices following the delivery of parts.
- Checking the on-going costs of projects and advising on margin levels
- Raising invoices & setting up projects on Quickbooks
- Assisting in completion of programme of works on site.
- Weekly reports to customers and consultants on-site progress
- Maintain compliance with all company policies and procedures around the projects compliance.
- Ensuring snag items are completed at the end of a project and filed as required.
- Assisting sales in downloading tender documents, tender portal management and tender uploads.
- Scheduling labour, parts and items for projects such as skips, rubbish clearance, portaloos etc.
Education and/or Work Experience Requirements:
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
- Excellent computer proficiency (MS Office, Excel and Outlook)
- Preferred experience in QuickBooks or similar accounting package.
- Qualifications in GCSE English, Math’s preferred, but relevant job experience can also be suitable.
- Preferred experience in service delivery, office organization and business processes.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
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