Back to search
Office Angels are excited to support a fantastic company in their search for a Business Support Executive to join their friendly and professional team, based in Gateshead. This is a 6-9 month maternity cover role with the potential for extension. The successful candidate will play a key role in providing administrative support to various functions across the organisation, ensuring smooth operations, and assisting senior managers. Working within the supportive HR team, this role will also assist HR, the board, and directors with operational admin tasks. There may be potential opportunities for career progression within the organisation after the contract.
This is a highly varied role where you will be exposed to multiple aspects of the business. You will be the 'go-to' person for business support. As part of a small office team, you will be required to support across different departments, so an open and flexible approach is essential. We are seeking a systems and process-driven candidate with the ability to adapt to changing priorities and follow through with tasks using the "plan, do, action, check" approach.
Key Details
- Location: Team Valley - two offices within the location, so it is essential you drive and have access to your own vehicle. (Free On-Site Parking)
- Salary: circa £25K, negotiable depending on experience
- Contract Duration: ASAP start, 6-9 months (maternity cover, with the potential for extension or permanent opportunities)
- Working Hours: 36 hours per week, Monday to Thursday: 8:20 AM - 4:30 PM and Friday: 8:10 AM - Early finish at 1:30 PM
Perks and Benefits: You will be employed directly by the company we are supporting and will be entitled to the following benefits:
- Employee Assistance Programme, 24/7 GP Helpline - consultations, prescriptions, and referrals
- Health Cash Plan - up to £625 per year for prescriptions, dental, eye tests, and therapies
- Annual Leave: 25 days plus 8 public holidays - with the option to buy additional leave
- Long Service Leave: Up to 3 additional days for long service milestones
- Profit Share Bonus based on performance
- Halma Share Incentive Plan: Free shares held in trust for 3 years
- Life Assurance: 3x the annual salary
- Pension Scheme: Contributory, with employer contributions starting at 6%
- Cycle to Work Scheme Additional Benefits: Including Occupational Sick Pay and paid time off for medical appointments, Smarter Spending App with discounts on various goods and services
Key Responsibilities: Your day-to-day tasks will vary, ranging from supporting HR employee engagement events to booking travel and hotels for directors, handling urgent requests, ordering catering, or cleaning down the board room and tidying up after events. Yes, it's that varied! You will work closely with the HR Director, who will have daily one-to-one meetings with you (if you wish) to assist with your workload and support your development.
- Typing reports, inputting information into presentations, and drafting correspondence and letters for directors, managers, and the wider organisation.
- Supporting HR with recruitment and training activities, including issuing offers of employment, arranging on-boarding programs, maintaining employee records, obtaining references and booking training courses.
- Overseeing the day-to-day running of the boardroom, meeting rooms, and associated responsibilities, ensuring stock levels.
- Preparing presentation packs for directors, following up on actions, and issuing templates for meetings, including adding slides to presentations for directors.
- Coordinating, redirecting, and responding to emails.
- Managing director's diaries and responding to meeting requests.
- Assisting with booking worldwide flights, hotels, taxis, and car hire.
- Identifying and booking venues for off-site events and managing event logistics.
- Ordering, setting up, and cleaning buffets and beverages for events.
- Keeping all calendars updated with holidays, exhibitions, and trips.
- Maintaining and replenishing stock levels (stationery, workwear, PPE).
- Administering visa applications for employees, as and when required.
- Developing process flow charts with HR Director, writing work instructions, and updating policies.
- Acting as the on-site support executive for multiple functions.
- Mail-merging documents, sending, and typing letters.
- Managing company announcements via SharePoint, pinning updates on noticeboards, and keeping communication channels current.
Experience & Skills:
- Proficiency in Word, Excel (calculations, filters, data sorting, and manipulation), PowerPoint, and SharePoint.
- Process-driven and methodical with the ability to juggle tasks, prioritise, and coordinate effectively.
- A genuine desire for continuous improvement, both personally and within the organisation.
- A proactive and flexible mindset with a willingness to take ownership.
- Ability to adapt to changing demands and priorities.
Please submit your CV and apply now. Due to the high volume of applicants, we cannot provide individual feedback. If you have not been contacted within 3 business days, please assume you have not been successful at this time. If you require any reasonable adjustments during the recruitment process, please don't hesitate to let us know.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
