Finance and Supplier Administrator

Reed Accountancy are currently partnered with a hospitality related client in the local area who are seeking a Finance & Supplier Administrator to join their existing team on a temp to perm basis.  Reporting to the FD this role is crucial in supporting growth and forming an integral part of the finance team. My client is seeking a highly organised and detail-oriented individual responsible for ensuring the accurate and timely processing of non-F&B invoices, managing supplier onboarding, and supporting financial operations to help drive efficiency, compliance, and excellent service.

Day-to-day of the role:

• Invoice Processing & Reconciliation
  • Process all non-F&B invoices.
  • Reconcile supplier statements and ensure accurate recording of transactions.
• Supplier Management
  • Manage the onboarding process for new suppliers, including Sage system setup, approval verification, and credit application handling.
  • Ensure timely and compliant onboarding within agreed timelines.
• F&B Supplier Support
  • Assist with the monthly recording and reconciliation of F&B invoices.
• Voucher Reconciliation & Billing
  • Oversee the reconciliation and billing of airline vouchers, including iCoupon transactions and chase payments when due.
• Systems Management
  • Maintain financial systems such as Paperless Invoice Processing and Purchase Order (PO) systems.
  • Continuously review for compliance and operational efficiency.
• Reporting & Timelines
  • Ensure completion of all financial reporting and tasks within agreed timetables.
• Capex Tracking
  • Monitor and track site capital expenditure (capex) for new site openings.

Required Skills & Qualifications:

• Previous experience in finance or accounts administration.
• Strong attention to detail and accuracy.
• Familiarity with financial systems such as Marketman, Sage, and PO platforms.
• Proactive, organised, and able to meet deadlines in a fast-paced environment.
• Effective communicator with a collaborative working style.
• Happy working in a 100% remote role with occasional meetings in the Gatwick area for catch up’s and training

If you are curious, passionate, resilient, responsible, hard-working, and keen to have fun while making a significant impact then don’t delay apply now!