Executive Assistant / Personal Assistant

PA to Managing Director

Gerrards Cross office (not hybrid)

Job description

We are an established Property Finance Brokerage specialising in Bridging, Buy to Let, Commercial Term and Development finance.

We have a great opportunity for a Personal Assistant, to work on a 1:1 basis with our Managing Director

Please see below the main tasks, but not limited to for the role of Personal Assistant: -

• Maintain confidentiality

• Manage and maintain the Director's diary

• Ensure Director is prepared for meetings by providing necessary papers, travel information, agenda’s etc and calling the client for briefing to ensure the Director is fully prepared for all engagements.

• Highlight any urgent correspondence / emails etc and bring to Director's attention.

• Co-ordinate travel and accommodation requirements and ensure all arrangements match the Director's requirements.

• Filter general information, queries, telephone calls etc on behalf of the Director to ensure they are not dealing with unnecessary matters.

• Deal with correspondence, take and relay accurate messages from telephone callers and answer queries where possible.

• Oversee appointments made by any other members of staff, diarise to obtain an update from the member of staff and report information to Director.

• Provide agendas and take minutes for meetings when required.

• Maintain a comprehensive working environment, paying attention to data protection.

• Liaise with staff, clients, brokers, solicitors, lenders.

• Undertake any other duties as requested.

• Assist Director as and when required to process cases.

Criteria

• Must have good numeracy skills.

• Must be confident both face to face and over the telephone.

• Must have good attention to detail.

• Ability to be flexible around working hours.

• Ability to be able to attend meetings with Director if required at short notice.

• Ability to work comfortably on own initiative.

• Happy to work in a close environment with the Director.

• Happy to undertake any necessary courses to enhance the business.

• Ability to take on new tasks and work in a fast paced, challenging environment.

Job Types: Full-time, Permanent

Salary: £35,000.00-£40,000.00 per year

Schedule:

• Monday to Friday in Gerrards Cross office