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Job Title: Executive Assistant (Maternity Cover)
Location: Headquarters, Glasgow, UK
Department: CEO & Executive Team
Reports To: Dave Weir
Start Date: As soon as possible
The Original Fit Factory is an ecosystem of wellness brands, and every experience our consumers have with us is meant to elevate their well-being journey. We are looking for a highly passionate individual who is hungry to help us build our wellness ecosystem and is passionate about purpose-led businesses.
What is the role?The ideal candidate will be a highly organized and proactive individual with a strong background in supporting executives at the C-suite or senior management level. This candidate excels in managing complex calendars, coordinating travel arrangements, and preparing reports, presentations, and communications. Adept at handling confidential information, they demonstrate strong discretion, attention to detail, and problem-solving skills while being able to think on their feet. You will work directly with our CEO, supporting him daily with his work-life balance, and the ideal candidate must be adaptable based on the entrepreneurial style of business we operate in.
Responsibilities of the role:- Diary and inbox management
- Making complex travel arrangements, including booking trips to both the UK and US
- Creating, reviewing, and sending a variety of documents across our group of businesses
- Arranging meetings with relevant parties upon request
- Communicating with internal and external parties, which includes both financial and legal documents
- Demonstrating professional persistence to help our CEO complete tasks, manage and attend meetings, and meet deadlines
- Organizing and preparing for Shareholder and Board meetings
- General ad hoc duties (which can include occasional catering requirements)
- Ad hoc personal duties, including assisting with family commitments, making trips to a nearby home address, and organizing family occasions (e.g., gifts, restaurant bookings, reservations)
- Collating and gathering expenses, working closely with our finance team to ensure all records are up to date
- Working closely with the Executive Team to manage meetings and diaries in line with our CEO, as well as monitoring their annual leave and expense approvals
- 2-3 years' experience in supporting at a similar level
- Time Management: An expert in managing multiple tasks and deadlines efficiently
- Excellent verbal and written communication skills, with experience liaising across departments and handling external communications
- A trustworthy and reliable candidate
- Adaptability: Capable of thriving in a fast-paced environment, managing calmly and adapting to the CEOs changing needs
- Proficient in MS Office
- A formal education and undergraduate/graduate degrees are nice to have, but we are most interested in your total experience and professional achievements
- Experience in market research methodologies
- Quality presentation skills, particularly in front of customers
- Solutions-oriented, with the ability to think strategically and innovatively
- Strong written and verbal communication skills
There are many benefits to working at The Original Fit Factory, including but not limited to:
- Competitive salary
- Training and learning opportunities
- Early finish every Friday
- Free access to our health and wellness app
- 30 minutes of optional wellness each day
- Pension scheme
At The Original Fit Factory, our mission is to allow everyone to explore wellness and fitness within their most preferred, comfortable environment and at their own pace. It is important that the successful candidate shares our vision and is mission-driven to help us become the superchargers of well-being and fitness.
If all of this sounds like you, please apply for the job we cannot wait for you to join our team!
