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Regional FM Responsibility
Staff
Ensure all cashier in the hotels are trained to the required level.
Identify talent and put in place a development programme.
To facilitate a holiday planner in the region to ensure that all hotels are left with cover
P&L
Review each hotels P&L prior to sign off with French Duncan.
To participate in calls to review the accounts and check for any anomalies in the accounts
Balance Sheet
Review along with French Duncan the monthly balance sheets. All exceptions to be reported to HFD/RFC
Manning
Take responsibility, along with RMD & GM to set the manning strategy for each hotel, advisingand assisting to delivers the required results.
To ensure TnA is reviewed and locked weekly by the GM and that all out with TnA is signed off by yourself and a review of the final payroll to be completed and signed off
Food cost
To ensure all menus are costed with RMD/GM & chef, with an appropriate sales mix and deliver the desired result. Ensure the local teams understand the shopping basket concept.
Liquor Cost
RFC to ensure the cashiers are trained to the appropriate level for reporting for the stocktakes
Work with the GMs to ensure responsibility for liquor has been split into the areas defined by the cellar policy.
In the event of a shortage (or large surplus) work with the GM to put in place an action plan to resolve.
Stocks
To ensure that all beauty/golf & leisure stocks are reported each month and they are of a reasonable level where overstocking is in place an action plan is to be completed by the GM
All stocks are locked away in a secure area
Forecasts
Review the hotel forecasts with the GM/RMD weekly, to ensure the appropriate level of control has been reflected & ensure that forecast conversions aresensible.
Fully understand any cost exceptions in last years/budget numbers & have knowledge of any year-on-year change in manning structures. (by month).
Participate in review calls & ensure all cost points are actioned.
Ensure all figures being reported on a weekly basis are accurate and are reflected to the Freddi Report any exceptions to be challenged with French Duncan or Hotel.
Debt
Ensure the hotels comply with the companys credit policy in terms of the granting of credit & debt collection.
All exceptions to be reported to HFD/RFC/GM/MD
RFC to ensure that all hotels are within the over 90-day debt targets
Compliance
(Once Procure Wizard is in place)
Train cashiers on documentation surrounding the following to ensure that the required level of compliance is in place: -
H&S / PSN audit; PAT testing; Hardwire Testing; Emergency Lights; Insurance conditions, Claims; Public Liability Letter; Employers Liability certificate. Licencing, including PRS, PPL CLA, HMO.
Pricing
Ensure all weddings & functions have been costed & make the required profit. All promotions have been calculated using the company standard of profit
PW
To ensure that PW for purchasing is up to date and all queries are resolved and within the companys purchasing policy of ordering and delivering
Internal Audit
To complete a quarterly internal audit review of each hotel highlighting any challenges through the GM/RMD/HFD & RFC a minimum amber rating.
General
Work on any group wide projects.
Energy
To ensure all hotels have an energy policy and review the Responsible Power reports and report back any inefficiencies.
Strategy
RFM to ensure all hotels have a P&L template for local event pricing
CAPEX
RFM to support RMDs/GMs on ROI
Internal meetings
RFM to ensure cashier are attending all internal financial/strategy/regional meetings
Internal procedures
RFM to ensure the cashiers are trained to the appropriate level on all internal accounting procedures.
RFM to report any unresolved issues to HFD/RFC/RMD
RFM to ensure that cashier has sound knowledge of Zonal/Opera/NAV
reporting tools.
Competencies
Must be fully competent in
Excel
Zonal
Opera
TnA
PW
Premier Spa
