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Our client is looking for a Business Co-ordinator for their private client team
Client Details
A leading law firm
Description
Our busy Private Client department, are recruiting for an experienced Legal Business Co-ordinator, familiar with Wills, Trusts and Executries to join the Private Client Team and support multiple fee earners whilst coordinating work loads.
JOB PURPOSE
* Provide administrative support to the Glasgow Private Client Department on a day to day basis on key business requirements.
* Provide a consistently high level of service to maximise business opportunities.
* To work as part of a team and individually to ensure the best customer service.
KEY RESPONSIBILITIES
* Answering telephone calls, taking messages, setting up appointments and managing team diaries
* Opening money laundering and legal files
* Secretarial support to Solicitors and Paralegals (six 6 fee earners): mainly typing of dictation, fee notes, client correspondence
* Entering precise data quickly and correctly
* Office administration duties: filing and scanning
* Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled
* Assisting with the receipt of new instructions / referrals
* Using various computer systems to create/update and maintain client records accurately
* Dealing with basic client queries and taking messages where appropriate
* Preparing fee notes
* Registering Powers of Attorney
* Completion of forms
* Lodging & uplifting of wills and documents
* Debt Management
Profile
Highers or equivalent in English and Mathematics
SKILLS AND EXPERIENCE
* Pleasant telephone manner and efficiency in relaying and taking messages
* Computer literate and familiar with MS office packages
* Previous office experience
APTITUDES
* Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills
* Portray a professional manner at all times
* Positive and proactive manner
* Flexibility and the willingness to learn
* Ability to work as part of a team
* Approachable manner and calm under pressure
Job Offer
A competitive salary and excellent benefits package
