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6 month temp vacancy - Admin/PA support
14.76 per hour
Location - Glasgow City Centre
Working hours - 9am - 5pm Full on site
Working days - Monday to Friday
Our client in Glasgow City Centre are looking for an administrator/PA for some additional admin support in their team. This is a 6 month temporary position and will be starting with immediate effect. Please read below for more information.
Duties and responsibilities
* PA support to the Head of Department including diary management, booking meetings and all other tasks as required.
* Coordinating recruitment and selection interviews including meeting candidates, updating databases.
* Collation of external examiner sample packs and assisting courses support team in keeping attendance records, booking rooms, catering requests, and updating University VLE.
* Service User and Carer Network administration - this includes maintenance of database including the coordination of taxis (pick-up/drop offs), catering, any payments etc normally vouchers.
* Committee Administration for all Committees (including QCT/Programme Team meetings). The role requires the staff member to proactively prepare agendas, write good quality minutes, update action trackers and take responsibility for progression of actions.
* Any other duties commensurate with the grade of this post.
Experience:
* Experience of successfully dealing with a range of complex matters using initiative and judgement without recourse to seniors, except in exceptional circumstances. Excellent knowledge of University policy and procedure.
* Ability to work to tight deadline in a demanding environment.
* Ability to analyse data and produce informative management reports.
* Demonstrable experience of developing effective relationships with both external and internal stakeholders.
Job Related Skills
* An ability to understand the operational needs of the Department. Contribute to achieving objectives outlined in the Departmental strategic plan.
* Excellent IT literacy, including an excellent understanding of Microsoft Office, Microsoft Teams, SharePoint, Power Automate, Power BI, and the University VLE.
* Enhanced Excel skills, working with complex formula and able to convert data for review i.e. pivot tables.
* Proven analytical, problem solving, and decision-making skills.
* Excellent interpersonal, communication and team working skills.
* Excellent organisation and prioritising skills.
* Excellent written and numeracy skills.
Personal Attributes
* Can-do, positive attitude.
* Proactive and applies initiative to maintain progress and is naturally organised and forward-thinking.
* Confident communicator who is robust and resilient, with the ability to establish credibility at all levels.
* Professional integrity - is trusted, takes responsibility and willing to learn, is credible and consistent, has self-awareness and strives to develop their qualities and skills.
* Ability to manage the demanding workloads.
Other requirements:
* This post will be delivered on campus 5 days a week to ensure the candidate is supported effectively. Hybrid or off campus working is not on offer for this role.
If you are an experienced administrator and proficient with InDesign, please submit your CV or call Louise on (phone number removed).
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
