We are seeking a highly organised and efficient Administrator to join our team in Glasgow. The successful candidate will be responsible for providing administrative support to ensure the smooth day-to-day running of the office. This role involves managing a wide range of administrative tasks, including office coordination, data entry, and communication with clients and staff.

Key Responsibilities:

Office Management: Maintain the office environment by managing supplies, organising office equipment, and ensuring a tidy workspace.
Reception Duties: Greet visitors, answer phone calls, and manage general email enquiries.
Data Entry: Input, update, and maintain records and databases with accurate, up-to-date information.
Document Management: Prepare, format, and manage documents, reports, and presentations.
Scheduling and Coordination: Assist in scheduling meetings, booking appointments, and coordinating travel arrangements.
Team Support: Provide administrative support to various departments and assist with ad-hoc tasks as needed.
File Management: Organise and maintain both physical and digital filing systems.
Correspondence: Draft and distribute emails, letters, and other communications as needed.
Client Interaction: Respond to customer enquiries and provide assistance where necessary, both in person and via email/phone.
Basic Finance Duties: Handle invoices, process expenses, and support basic financial administration tasks.

Skills and Qualifications:

Experience: Previous administrative experience essential.
Skills:
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Attention to detail and ability to maintain confidentiality.
- Basic understanding of financial processes (preferred but not essential).
Personal Qualities: Self-motivated, reliable, and able to work independently or as part of a team.

Benefits:

Competitive salary based on experience.
Flexible working hours.
Opportunity for professional development and career advancement.
Positive and supportive work environment.