Business Support Specialist

Secretary (Business Support Specialist)
Location: Glasgow City Centre
Salary: 28,000
Contract Type: Permanent
Working Pattern: Full Time (Hybrid - one day WFH)
Hours: 9.00 AM - 5.30 PM

We are currently seeking a dedicated Secretary/Administrator (Business Support Specialist) for our client, a leading property organisation situated in Glasgow City Centre. This full-time permanent position offers a hybrid work pattern, allowing you to work from home one day a week. You will play a vital role in providing direct support to Director and Senior Associate levels, ensuring seamless document and report production.

Key Responsibilities:

* Provide comprehensive administrative support to allocated Directors and Senior Associates, including managing diaries, processing expenses, and organising travel bookings.
* Administrative responsibility for the lifecycle of tasks assigned by Directors/Senior Associates from initiation to completion.
* Audio typing
* Produce high-quality documents and reports for fee earners, prioritising tasks to meet deadlines effectively.
* Deliver outstanding client service by assisting fee earners with task uploads and guidance as needed.
* Regularly provide progress updates and management of deadline expectations.
* Create and amend documents using established master /house style templates.
* Proofreading documents for quality assurance.
* Compile fee earner updates for client reports, ensuring timely uploads for report creation.
* Transcribe emails, letters, and other communications.

Experience, Skills & Qualifications:
* Previous experience in professional services firm, ideally in a similar role.
* Audio typing
* Proficiency in Office 365, particularly Microsoft Word, Excel, and PowerPoint.
* Strong communication skills and keen attention to detail.
* Experience with document management systems, preferably SharePoint.
* Familiarity with dictation and workflow tools.
* Friendly, approachable demeanour with a strong team spirit.
* Excellent client service skills.
* Proven ability to work to deadlines and achieve document turnaround KPIs.
* Strong organisational skills and capability to multitask under pressure.
* Fast and accurate typing skills.
* Microsoft Office Specialist or equivalent certification is a plus.

Benefits:

* 25 days holiday (plus bank holidays) + birthday leave
* Quarterly Bonus
* Life assurance
* Private Medical Insurance
* 5% employer pension contribution
* Annual salary review
* Season ticket loan
* Employee assistance programme
* Gym discounts, retail vouchers, eyecare vouchers
* Cycle to work scheme
* EV car scheme
* Longevity awards
* Social events
* Training opportunities

If you are a motivated individual with the relevant experience and skills, we encourage you to apply for this exciting opportunity.

Office Angels is an employment agency committed to equal opportunities. We value the diversity of our candidates and strive to create an inclusive environment where everyone can thrive. If you require reasonable adjustments at any stage of the application process, please let us know, and we will be happy to assist you.
Join us and make a difference in a dynamic and supportive environment!
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.