Office Administrative AssistantOffice Administrative AssistantLocation - Bangor, North Wales, Office basedJob Summary:The Administrative Assistant is responsible for providing one or more Departments with administrative support, including but not limited to typing documents, internal and external correspondence, scheduling, data entry, and filing. This role is full time and 5 days in the office.Essential Functions (Duties & Responsibilities):They are responsible for normal reception duties including greeting visitors to the office, preparing NDA’s and maintaining records plus name badges and fob for new hires.• Organising fire drills, fire maintenance records and first aid training and supplies.• Answers telephone, distributes post and e-mail correspondence, providing general information and taking messages, as needed• Is point of contact for third party contractors and arranging works within the buildings• Answers departmental questions and directs individuals to the appropriate party, as necessary• Ensures that office supplies are maintained including stationary, cleaning, food supplies including the weekly orders and the operation and ordering for the coffee machine.• Provides assistance with daily operations such as posting, organising courier services, obtaining printed materials and any other task as needed.• Provide assistance with the operation of the buildings and offices e.g., meter readings, liaise with suppliers, cleaning company, Fire maintenance, water supplier and others. Arrange PAT testing annually.• Works closely with both HR and Finance to ensure the smooth running of the office.• Ensures accuracy and timeliness of all work performed.• Handles confidential and non-routine information in a professional manner.• Works independently and within a team on various projects.• Coordinates meetings, which may include placing food orders, as well as set up and clean up.
Required Skills/Experience:
• A minimum of 2 years of related office experience is required • Proficiency in Microsoft Word, Outlook, PowerPoint and Excel is preferred • Be able to demonstrate excellent interpersonal and customer service skills • Have the ability to work independently and with minimal supervision • Must have the ability to handle confidential information What we offer:• 25 days holiday days plus bank holidays• Free on-site parking• Pension plan• Monthly Events• Discretionary End-year bonus• Annual Performance Reviews

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