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Our client based in Quedgeley, Gloucester is a dynamic and progressive online retailer. This client has enjoyed consistent levels of profitable growth since starting 16 years ago. They have now become the UK’s number one online retailer within their field. They have significant plans to accelerate growth over the coming years, it’s a great time to join!
The Office Administrator will play a critical role in ensuring the smooth running of the office environment by overseeing utilities, maintaining supplies, managing vendor relationships, and providing administrative support to the executive team. The ideal candidate will be detail-oriented, proactive, and capable of multitasking effectively.
Responsibilities:
- Oversee the maintenance of utilities, cleaning services, and other property-related services to ensure a well-maintained and efficient office environment.
- Coordinate with service providers to address any issues related to office upkeep promptly.
- Monitor and replenish office supplies, including coffee, fruit, water, paper, toiletries, and kitchenware, ensuring stock levels are maintained and orders are placed as needed.
- Maintain inventory records and manage the office budget for supplies.
- Build and maintain positive relationships with suppliers and vendors to secure favourable terms and agreements for office-related services and products.
- Negotiate contracts and manage vendor agreements to ensure cost-effective and reliable service.
- Serve as the first point of contact for visitors, providing a friendly and professional reception.
- Assist the executive team with various administrative tasks, including but not limited to printing, scanning, and other office-related duties.
- Provide support for travel bookings, especially for employees who travel infrequently or do not have corporate credit cards.
- Coordinate travel arrangements, including flights, accommodations, and transportation, while adhering to company policies.
- Organise and manage catering for office meetings, events, and special occasions as needed.
- Coordinate logistics for internal meetings and events, ensuring all necessary arrangements are made.
Candidate Attributes:
- Previous experience in office administration, facilities management, or a similar role.
- Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
- Excellent communication and interpersonal skills, with a customer service-oriented attitude.
- Ability to handle confidential information with discretion.
Hours - Monday - Friday - 8.30am - 5pm
Salary - £26,000
+ excellent benefits -
- Company Pension Scheme 4% employer 4% employee contributions
- 25 Days holidays, plus 8 Bank Holidays
- Generous staff discount of 30% with £20% discount for family members & 10% for friends.
- Recommend a friend to work there and you could receive a £500 incentive.
- A monthly Reward and Recognition Scheme.
- Regular staff social events paid for by the company.
