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Our client within the care sector is currently recruiting for a permanent Office Coordinator to join the established and friendly team. This role will be based at their offices in Quedgeley.
The role is full of variety, to apply you must be highly organised with the ability to prioritise. You will need previous administration experience, a friendly and approachable nature.
Main Duties
- Provide general administrative support for the Management Team or Head Office Administration team.
- Providing professional and welcoming reception services including managing telephones, taking messages and processing incoming and outgoing post.
- Ensure cover is provided by other administrators / temporary staff as required.
- Provide general admin and reception services for the office, or head office at all times.
- Drafting of letters/emails as appropriate.
- Arrange appointments and meetings.
- To act as conduit to enable effective communication.
- To collate data and develop effective reporting mechanisms.
- Undertake project work as required.
- Co-ordinate administration support on an ad hoc basis for Managers or Head Office Managers.
- Provide back-up support in the department as required.
- Manage the administration of activities within the office including compliance and office protocols.
- Manage communications with contractors used within the office: i.e. cleaners, window cleaners, maintenance repairs, builders etc.
- Co-ordinate the administration of the maintenance of office equipment.
- Co-ordinate any issues that arise regarding office security.
- Ensure contact lists and organisation charts are kept up to date and advertised on the intranet.
- Devise and maintain archiving, filing and retrieval systems and other office based administrative systems.
- Co-ordinate the running of booking systems for rooms and equipment.
- Co-ordinate the ordering of office supplies (catering, stationery, furniture etc).
- Be responsible for inducting new area office/head office employees in fire evacuation procedures and in the opening-up and closing down the office.
Hours -
Our client is happy to look at someone full time Monday - Friday - 9am - 5pm or someone who would like part time approx. 9.30am - 2.30pm Monday - Friday. If full time, hybrid working could be an option.
Salary - £11.63ph / £22,673 per annum
