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If you are passionate about supporting a team, ensuring smooth operations and contributing to the success of exciting events, then this is an exciting opportunity for you. Our client is looking for a dedicated and organised Co-ordinator to join their Support Services team. This is an excellent opportunity to play a key role in the efficient running of various operational functions.
Company Benefits:
- Free parking
- Holiday allowance
- On-site parking
Key Responsibilities:
- Manage and co-ordinate scheduling, recruitment, vetting, logistics, and support for these functions as required.
- Act as a support role across various functions to step in and assist where necessary.
- Organise and coordinate monthly or ad hoc team meetings to ensure effective communication and status updates.
- Manage the diaries of managers in Teams to ensure full visibility of schedules and whereabouts.
- Ensure staff are ready and rostered to support upcoming shows.
- Ensure all staff have the relevant site information, briefings, ID badges, and show-specific ID passes.
- Maintain logistics information for each show on Smartsheet, ensuring all necessary details are in the Teams Event Folder.
- Report to the Operations Director and/or Sales team to ensure all support functions are on target.
- Liaise with Nuno to ensure NVQ2, Apprenticeships, and other training programmes are on track.
- Work with Selven and Nuno to address any e-learning or training completion issues.
- Manage training bookings and liaise with Directors regarding ongoing training needs (e.g., SIA Courses).
- Maintain HSS training spreadsheets, ensuring they are up to date and aligned with company targets.
- Oversee appraisals for both individual team members and show-specific appraisals, ensuring they are uploaded to the relevant systems (Teams, Smartsheet).
- Book accommodation for away shows and ensure details are captured on the logistics Smartsheet.
- Book vehicles and drivers, ensuring all information is documented on the logistics Smartsheet.
- Arrange travel plans and ensure all information is updated on the logistics Smartsheet.
- Maintain the bed plan spreadsheet, ensuring it is available and updated on the logistics Smartsheet.
- Manage the order book in Teams, ensuring all booked shows are clearly referenced with the relevant dates and information.
- Design and distribute a monthly bulletin to the team, keeping everyone informed of key updates and developments.
Experience and Skills Requirements
- Proven experience in an administrative or coordination role.
- Strong organisational and time management skills, with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal.
- Ability to use Microsoft Teams, Smartsheet, and other relevant software effectively.
- Strong attention to detail and proactive approach to problem-solving.
- Ability to work independently as well as part of a team.
- Experience in event coordination or a similar field.
- Knowledge of NVQ and apprenticeship systems.
- Experience in managing logistics for large-scale events or projects.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
