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Records Assistant

Certain Advantage
Posted a day ago, valid for 6 days
Location

Gorebridge, Midlothian EH23 4LT, Scotland

Salary

£22,000 per annum

Contract type

Full Time

In order to submit this application, a TotalJobs account will be created for you. As such, in addition to applying for this job, you will be signed up to all TotalJobs’ services as part of the process. By submitting this application, you agree to TotalJobs’ Terms and Conditions and acknowledge that your personal data will be transferred to TotalJobs and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • We are seeking experienced Records or Administration Assistants based in Edinburgh with a focus on legal or professional services support.
  • The role requires managing both paper and virtual files, ensuring compliance and efficient document delivery within the office.
  • Candidates should have strong attention to detail, excellent communication skills, and proficiency in Microsoft Packages.
  • This full-time, permanent position offers a salary of up to £23,500 per annum, depending on experience.
  • The ideal candidate will have relevant experience and be able to work effectively both independently and as part of a team.

We are looking to speak to experienced Records or Administration Assistants based in Edinburgh. Ideally for this role you will have experience providing support to a variety of teams within either a legal or professional services environment daily. You will have experience managing a variety of paper and virtual files and documents, whilst completing deliveries within the office. You will be able to efficiently manage and review files to ensure all compliance is correct and that storage is completed internally or externally by providers.

This is a fantastic opportunity for an individual who has a strong attention to detail and enjoys working within a busy, professional environment!

This is a full-time, permanent opportunity working 9am - 5pm and will be office based in Edinburgh City Centre. The salary for this role is up to £23,500 p/a DOE.

Are you who we are looking for?

  • You have Records Administration or Administration experience
  • You are confident in handling both paper and electronic files
  • You have a strong attention to detail and accuracy
  • You are a confident communicator both written and orally and enjoy building strong business relationships at all levels
  • You have strong time and diary management
  • You are proficient in the use of Microsoft Packages
  • You can work well individually and within a wider team environment
  • You are proactive individual

What is the day to day like?

  • Completing requests relating to a variety of files and documents in storage
  • Entering documents into the firm's internal system, and sending to an external provider for off-site storage
  • Ensuring all pick-ups and deliveries are efficient within the office
  • Managing time and diary to complete all tasks and requests within set timescales
  • Liaising with a variety of departments daily, building strong business relationships
  • Processing the return of files and documents
  • Reviewing files and ensuring all are compliant and in line with internal policies
  • Utilising a variety of systems daily including Microsoft Packages
  • Completing a variety of other administrative tasks when required

Interested? If so, please send your CV to Chivonne Gray on or call 0141 488 2138 for a confidential chat!

Apply now in a few quick clicks

In order to submit this application, a TotalJobs account will be created for you. As such, in addition to applying for this job, you will be signed up to all TotalJobs’ services as part of the process. By submitting this application, you agree to TotalJobs’ Terms and Conditions and acknowledge that your personal data will be transferred to TotalJobs and processed by them in accordance with their Privacy Policy.