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Position Overview: We are currently looking for a detail-oriented and organised Administrative Assistant for 3 months weeks to support our team working on a kitchen contract. The successful candidate will play a crucial role in coordinating administrative tasks, ensuring efficient communication, and contributing to the overall success of the project.
Working hours are 9am - 3pm however flexable as long as 30 hours a week are achieved.
Responsibilities:
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Documentation Management:
- Maintain accurate and up-to-date project documentation.
- Organise and file project-related paperwork, contracts, and invoices.
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Communication:
- Serve as a liaison between contractors, clients, and internal team members.
- Respond promptly to inquiries and coordinate communication flow.
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Scheduling and Coordination:
- Assist in scheduling meetings, appointments, and site visits.
- Coordinate with various stakeholders to ensure smooth project execution.
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Data Entry and Reporting:
- Input project data into relevant systems and databases.
- Generate regular reports to track project progress and milestones.
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Budget Tracking:
- Assist in monitoring project expenses and maintaining accurate budget records.
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Client Support:
- Provide excellent customer service to clients by addressing inquiries and concerns promptly.
- Keep clients informed about project updates and time lines.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and project management software.
- Ability to work in a fast-paced environment and adapt to changing priorities.
