Bid Coordinator

Bid Coordinator – Kent/ Hybrid (Min 1 day a week on-site) /Permanent /Full-Time – Excellent Benefits, Competitive Salary (£35,000-£45,000)

** Sponsorship not available for this role**

ABOUT THE CLIENT

Our client is a Digital Software Consultancy and are currently looking for a Bid Coordinator to join their dynamic team! They offer innovative digital and cyber security solutions to their clients who are from the public and private sectors. You'll be assisting on interesting large-scale Government and private sector projects.

ROLE OBJECTIVE

We are seeking an organised and detail-oriented Bid Coordinator to support the end-to-end bid process, from opportunity identification through to bid submission. This role involves coordinating the timely delivery of high-quality bid documentation, collaborating closely with the Bid Manager and internal stakeholders, managing deadlines, and ensuring all bid requirements are met. The ideal candidate will be proactive, efficient, and capable of working well under pressure to meet tight deadlines.

RESPONSIBILITIES

• Assist in the preparation, submission, and tracking of bids, ensuring alignment with client requirements and company standards.
• Organise, review, and manage all bid documentation, including templates, responses, and supporting materials (completion of standard qualification questionnaires).
• Liaise with internal teams (e.g., sales, technical, finance, legal) to gather relevant information, clarifications, and approvals for each bid.
• Ensure all bids are compliant with internal and external guidelines, including formatting, legal requirements, and company branding.
• Maintain accurate records in bid management software, including bid progress, key dates, and outcomes.
• Track and manage bid timelines, ensuring all key milestones are met and identifying any potential risks to delivery.
• Support the quality assurance process by proofreading, reviewing, and editing bid documents to ensure accuracy and consistency.
• Assist with post-submission activities such as debriefs, feedback reviews, and updating bid libraries.
• Contribute to process improvements, identify best practices, and support in updating the bid template library and other bid resources.

EXPERIENCE REQUIRED

• Minimum 2 years of experience in bid coordinating, sales support, or a related administrative role; experience with public or government bids is a plus.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills, with attention to detail in editing and proofreading.
• Excellent time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously, and meet tight deadlines.
• Ensures accuracy and completeness in documentation and bid submissions.
• Effectively works across teams, gathers information, and coordinates responses with a variety of stakeholders.
• Proactively manages bid timelines, anticipates challenges, and communicates any issues to ensure seamless submissions.
• Thrives in a dynamic environment and adapts to changing priorities and deadlines.
• Identifies and suggests improvements to streamline the bid process and increase efficiency.
• Experience with Adobe including InDesign would be a bonus but not essential.
• Ideally has Association of Proposal Management Qualifications or willing to obtain whilst undertaking the role.

BENEFITS:

• Salary up to £45,000.
• Clear pathways for career development and progression within the company. The successful candidate could move into a role as a Junior Bid Manager or Bid writer.
• Training & Development: Ongoing training and development opportunities to help you grow in your role, ie Association of Proposal Management Qualifications.
• Supportive Culture: Join a collaborative, friendly, and ambitious team that values work-life balance and personal growth.

If you're a goal-oriented, ambitious professional looking to take yourself to that next level, then we’d love to hear from you!