Legal Secretary - Residential

Legal Secretary – Residential

Malvern

Monday to Friday 8.45am – 5pm

Our client is a well-established high street firm of solicitors based in Malvern Link.

*Experience in Residential Property would be advantageous*

Responsibilities

Provide comprehensive administrative support to the residential property lawyers and perhaps other fee-earners in the firm when necessary (this would be very rare and only in cases such as illness in other departments and deadlines).

Draft transfers, epitomes, letters, emails from dictation and deal with file opening, closing and all post-completion requirements at Land Registry/HMRC.

Manage calendars, schedule appointments, and coordinate meetings using Outlook.

We try to be as paper-lite as possible, but we do use files still so there would be the usual keeping the paper file in order, filing away documents and the files at the end of your day.

Scanning incoming post and ensuring the documents are placed into the correct file on our case management system and then on the paper file (if necessary - remember, we're trying to be paper-lite!).

Communicate effectively with clients, colleagues, and external parties to facilitate case progress. This includes drop-ins (if our receptionist is busy) and taking their ID, scanning in/copying etc.

Handle incoming calls, providing updates (protect the fee-earner's time), pass messages on, transfer calls to colleagues.

Strong organisational skills. Ability to multitask.

Time management skills.

Exceptional written and verbal communication abilities.

Attention to detail.

The role is advertised as a full-time position but depending on your experience we may be able to accommodate someone who would prefer to work part-time. There is also the possibility of flexibility on hours, but we cannot offer remote-working for this role.

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