Legal Secretary/PA - Part time

Part Time Hours

£13 P/H 

Malvern 

• Audio and Copy Typing: Provide high-standard audio typing and copy typing support for fee earners, ensuring documents are prepared accurately and within agreed timescales.
• Client Communication:
  • Answer telephone calls from clients, providing assistance or redirecting calls as appropriate.
  • Deal with clients in a sympathetic, professional, and efficient manner, establishing trust and confidence.
  • Meet and greet clients, ensuring they are welcomed and that all client care procedures are followed as outlined in the Office Manual.
• Diary Management: Maintain an accurate diary of appointments and provide reminders to fee earners for meetings, court hearings, and other important deadlines.
• File and Office Management:
  • Organise and maintain client files, ensuring all documents are accurately filed and easily accessible.
  • Manage photocopying, faxing, and other office tasks as required.
• Legal Documentation and Procedures:
  • Assist fee earners by preparing legal documents, correspondence, and reports as necessary.
  • Ensure a comprehensive understanding of legal office practices, departmental manuals, and office procedures.
• General Office Support: Provide assistance with day-to-day office tasks, such as preparing documents for meetings, liaising with other departments, and supporting the smooth running of the office environment.
• Client Care: Ensure that all client interactions adhere to the firm’s standards of professionalism, courtesy, and confidentiality.

• Audio and Copy Typing: High level of proficiency in audio typing with a focus on accuracy and speed.
• Client Interaction: Excellent interpersonal skills, with the ability to deal with clients in a calm, efficient, and empathetic manner.
• Communication: Strong verbal and written communication skills, with the ability to explain complex legal concepts clearly and concisely.
• Technology Skills:
  • Advanced knowledge of Microsoft Word and other Microsoft Office applications.
  • Familiarity with office equipment (e.g., fax machines, photocopiers) and legal software.
• Organisational Skills: Excellent organisational and time management skills, with the ability to prioritise tasks and manage a busy workload effectively.
• Attention to Detail: High level of accuracy in typing, filing, and document preparation.
• Confidentiality: A strong understanding of the importance of confidentiality and discretion in handling client matters.

• A comprehensive understanding of office practice, file management, and legal procedures.
• Knowledge of relevant office and departmental manuals (if applicable), ensuring all office procedures are adhered to.

• Experience: Previous experience in a legal secretarial role is preferred, but not essential for candidates with the relevant skills.
• Team Player: Willingness to support colleagues and assist fee earners as required in the execution of their duties.
• Flexibility: Ability to adapt to changing priorities and deadlines in a fast-paced legal environment.

• Supportive Environment: Work within a professional, collaborative team with opportunities for personal growth and career development.
• Training and Development: Gain exposure to various areas of law and extend your experience while supporting our legal professionals.