Purchase Ledger Clerk/Assistant

P+S Personnel are pleased to be working on behalf of our client, who is currently seeking a Purchase Ledger Clerk/Assistant to join their team based in Great Yarmouth on a full time, permanent basis.

This role is available as either a full-time or part-time position, working 36 - 42.5 hours per week.

Main Responsibilities:

• Accurately process approximately 2,000 fully coded invoices each month. This includes logging goods receipts and promptly filing each invoice for record-keeping, all within the required business timelines.
• Validate all invoices by matching them to Goods Received Notes (GRNs) or delivery notes for approval.
• Liaise with Production and Commercial Team members to ensure the complete receipt of materials or services, fully matching the invoiced sums.
• Capture all validated expenditure accurately onto the account’s software for reporting purposes.
• Update and maintain live dispute logs, providing current key information to the Procurement Team for placing further orders, and to the Production and Commercial Teams for instructing additional works or calling off further materials.
• Challenge costs received against previously agreed terms or rates, identifying any overcharges or misspecifications to orders raised.
• Liaise with suppliers and subcontractors to ensure disputes are resolved and due credits received within the same period to enable accurate capture of month-end ledger entries
• Conduct monthly statement of account reconciliations, ensuring ledgers are up-to-date and error-free.
• Assist the Commercial and Production teams by providing copy documents for invoices/GRNs and supporting information to analyse monthly expenditure from suppliers and subcontractors (Monthly).
• Process and raise orders via the accounts system duringholiday cover.

Qualifications and Experience:

• GCSE Maths and English Grade C equivalent or above.
• AAT or equivalent bookkeeping or accounting course (Desirable).
• A minimum of two years' experience working within a procurement or accounts environment, possessing strong knowledge and practical experience of Sage accounts software or equivalent systems.
• Valid Driving Licence (Essential).

Person Specification:

• Meticulous attention to detail and a commitment to accuracy.
• The ability to meet stringent deadlines consistently.
• The capability to fulfil all requirements in a professional manner.
• Proficient in Microsoft Office, including Excel, Outlook, and Word.
• Ability to work to tight deadlines and manage multiple priorities.
• Strong coaching and mentoring skills.
• Excellent presentation and reporting skills.
• Highly organised and meticulous in your approach to work, focused, self-disciplined, and motivated to complete tasks accurately and within the timelines set by the business.
• Excellent communication and influencing skills.
• Confidence to identify and challenge anomalies and ensure adherence to company policies and procedures.
• A strong aptitude for IT with a good working knowledge of accounting systems and Excel.
• A positive, can-do attitude towards work.

Working Hours and Benefits:

• Available as either a full-time or part-time position, working 36 to 42.5 hours per week.
• Access to the company pension scheme.
• 28 days of annual leave, including bank holidays.
• Company-provided private health care cover.

If this is a role you are interested in, please apply online ensuring your CV is up to date.