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P+S Personnel are pleased to be working on behalf of our clients, who are currently recruiting anOperationsAdministrator to join their team based in Great Yarmouth on a full time, permanent basis.
Main Responsibilities:
- Administration:
- Raise purchase orders and maintain office & yard supplies.
- Monitor & liaise with contractors on and off site.
- Maintain credit card and petty cash transactions + new customer credit checks.
- Maintain training records and book courses where necessary.
- Maintain absence & HR records; help with recruitment.
- Maintain centralised information, e.g. contact lists, out-of-office messages.
- Monitor shared email inbox - allocating tasks where necessary.
- Act as Company H & S contact.
- Maintain hard & soft copy filing systems - archiving when necessary.
- Maintain crib sheet & induction folders.
- Using Access, maintain records for Customers, Fleet, Training.
- Keep all legislative requirements up to date: insurance & policies for example.
- Support colleagues with travel arrangements, meetings and mail-merges.
- Provide cover for absence for operational and financial colleagues (training will be given).
- Operations:
- Book transport.
- Generate forms.
- Generate contracts.
- Run the weekly day-rate report.
- Run the Morning-brief report.
- Annual Projects:
- Support the directors with annual reviews/updates such as:
- Achilles.
- ISO.
- Modern Slavery.
- Policy handbook.
Person Specification:
- Strong Microsoft Office skills, including Word, Excel and Access.
- Flexible and adaptable to changing priorities.
- Strong written and verbal skills.
- High level of attention to detail in all tasks.
- Ability to work on own initiative as well as part of a team.
- A commitment to continuous improvement of systems.
- Experience with routine accounting tasks (petty cash, credit card reconciliation, new customer credit).
- Passionate about administration (desired).
If this is a role you are interested in, please apply online ensuring your CV is up to date.
