Accounts and Office Admin

Accounts and Office Admin

Location: Guildford, Surrey

Salary: £23,5000 - £25,000 per annum

Our client is a family run award winning spirits brand Agency based in Guildford. They are professional, agile and fast-paced.

The Role

As an Administrative Assistant, you will play a crucial role in supporting their team and ensuring the smooth operation of their office. They offer competitive compensation and opportunities for career growth.

If you are a highly organised individual with excellent communication skills and the ability to handle multiple tasks simultaneously, they encourage you to apply for this position.

Key Responsibilities

• Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner.
• Place sales orders and ensure pricing and delivery details are correct.
• Raise Sales invoices and send monthly statements to customers.
• Credit control both by e-mail and telephone.
• Post purchase invoices and staff expenses.
• Create payment run list for the Accounts Manager to pay.
• Manage the filing system and retrieve documents as needed.
• Handle sensitive information in a confidential manner.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Skills and Qualifications

• Proven experience as an administrative assistant or in a related role
• Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multitask.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

Benefits

• On Site Parking
• Pension and Medical
• Growth opportunities
• Casual work attire
• On-the-job training
• Lively atmosphere

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.