Personal Assistant

Job Advert: Personal Assistant

Salary: £35,000 - £45,000 per year, negotiable based on experience

Are you passionate about transforming chaos into order and thriving in dynamic environments? Do you possess the ability to think on your feet and solve problems with ease?

A fast-paced company located near Guildford, Surrey, is seeking a highly organized Executive/Personal Assistant to support the Managing Director as he expands the business through franchising across the UK. This role requires a proactive individual who can keep up with the MD's busy schedule and provide assistance in both personal and business matters.

Key Responsibilities:

• Manage the MD's complex diary efficiently, ensuring timely follow-up on meetings and appointments.
• Produce high-quality documents, including manuals, training materials, and presentations.
• Maintain accurate records and document processes and procedures within the organization.
• Oversee multiple busy email inboxes and manage communications effectively.
• Process expenses by collating, checking, and reconciling as needed.
• Organize and maintain filing systems for personal and business documents.
• Handle voice mails and phone calls promptly.
• Manage incoming post and communications.
• Control office stationery and supplies inventory.
• Coordinate with third-party service providers, such as cleaners.
• Manage phone contracts and communications.
• Organize postal services, including Royal Mail.
• Arrange hotel bookings and travel accommodations.
• Prioritize tasks effectively to ensure smooth operations.
• Provide dictation support as needed.
• Welcome visitors and offer refreshments.

Experience Required:

• A minimum of 5 years of experience in supporting a Managing Director or similar role.
• Experience in a franchise environment is advantageous.
• Familiarity with reading financial statements is a plus.
• A positive, friendly demeanour with a high-energy, can-do attitude is essential.
• Strong references are required.
• Driving licence with car due to office location

Thank you for taking the time to apply to OPR Resourcing Specialists. If your application is successful you will be contacted within 7 days. We apologise but due to the high volume of applications we receive we are unable to provide feedback on individual CV's.

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