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Position: Contractor Onboarding Support
Team: Finance & Operations
Reporting to: Finance Director
Location: Office (Guildford, Surrey)
About Damia Group
Established in 1995, Damia Group is an employee-owned business providing talent solutions in the Government, Security, Defence, Data, Finance, Retail, Insurance, Software & IT Services Sectors.
We provide client solutions tailored to your needs, that are cost effective and process efficient, which allow us to maintain consistently high client retention rates. We strive to create long-term professional relationships, enabling rewarding careers for our candidates and delivering significant business benefits for our clients. Given the privilege of working with you, we will operate as an intrinsic part of your team.
We pride ourselves on our collective ability to connect the right combination of people and cultural fit to enable candidates and companies to thrive. Our service and solutions range across permanent hiring, interim and fixed term placements, outcome-based solutions, Managed Services and Consultancy.
Main Purpose of the Job
We are seeking a detail-oriented and proactive Part-Time Contractor Onboarding Support to join our Contractor and Compliance team. This role will support the onboarding process for contractors, ensuring they have a smooth transition into their new assignments. The ideal candidate will possess excellent organizational skills, a strong understanding of compliance, and the ability to communicate effectively with both contractors and internal teams.
This is a part-time role - circa 3 hours per day 5-days a week, to ensure full cover every day, with hybrid office (Guildford, Surrey) and remote working available.
Responsibilities:
- Onboarding Process Management: Coordinate and facilitate the onboarding process for new contractors, ensuring they meet all legal and company requirements.
- Assist contractors with completing paperwork and documentation.
- Manage contractor profiles in the company's database, ensuring all information is up to date and accurate.
- Compliance & Documentation:
- Ensure all contractors' documents are compliant with relevant regulations, for example: BPSS and ID verifications, Passport verifications, liasing with Clients/Security Office, Uploading docs to Client portal, liasing with Check Your Staff for Credit Checks, as examples.
- Verify work eligibility, background checks, reference checks, and other regulatory requirements.
- Client & Contractor Communication:
- Serve as a point of contact for contractors regarding onboarding-related questions or concerns.
- Communicate effectively with internal recruitment teams, HR, and other departments to ensure a seamless onboarding process.
- Training and Resources:
- Provide contractors with orientation materials and necessary training, ensuring they are well-equipped to begin their assignments.
- Assist in setting up any necessary tools or systems for contractors, such as email accounts, software, or access to internal platforms.
- Onboarding Tracking and Reporting:
- Maintain accurate records of all onboarding activities and contractor progress.
- Provide regular updates to recruitment and HR teams on contractor onboarding statuses.
Skills and Experience
- Proven experience in recruitment or onboarding (experience with contractor roles).
- Strong understanding of compliance requirements related to contractor onboarding.
- Excellent communication skills, both written and verbal.
- Ability to handle sensitive information with discretion and confidentiality.
- High attention to detail and organisational skills.
- Self-motivated with the ability to work independently and manage multiple tasks.
- Familiarity with online Timesheet Portals or HR software is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Damia Group Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept our Data Protection Policy which can be found on our website.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Damia Group is acting as an Employment Business in relation to this vacancy and in accordance to Conduct Regulations 2003.
