Administrator

Our client in Godalming is looking for a Temporary Administrator to handle a variety of back-office tasks. It is crucial to recognise that these tasks are interrelated and play a key role in ensuring the smooth operation of the organisation.

Key Responsibilities:

• Manage the main reception and carry out reception duties as required by the organisation.
• Welcome and assist visitors.
• Handle general enquiries via email and telephone.
• Receive and direct deliveries/pallets to the appropriate person or store them as necessary.
• Process purchase orders via phone or email.
• Ensure purchase orders are passed on with accurate information and instructions.
• Order locally supplied goods and verify that the full order is complete.
• Maintain and update the sales tracker using MS Excel.
• Organise and file both digital and paper documents correctly.
• Pack items for dispatch and arrange courier bookings online.
• Assist with daily, monthly, and annual physical stock management.
• Support the packing, delivery arrangements, and record-keeping of demonstration devices requested by the sales team or distributors.
• Respond to emails and telephone enquiries.
• Manage price and stock availability enquiries.
• Handle delivery update requests for products ordered via UPS.
• Order stationery and packing materials online.
• Carry out ad-hoc office tasks, such as arranging lunch for meetings, tending to office plants, and managing fire and security alarm systems.

Experience and Skills Requirements:

• Previous experience in an administrative role.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to handle phone and email enquiries professionally.
• Attention to detail and accuracy in data entry and documentation.
• Ability to work independently and as part of a team.
• Experience in handling purchase orders and stock management is an advantage.
• A proactive and flexible approach to work.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.