Executive Office Assistant

Corporate Services Assistant

Permanent | Cardiff (Office based – 5 days a week)

£12.50 p/h 35-40 hours a week - £26,000 P/A FTE

Smart Solutions Group

Smart Solutions Group is seeking a proactive and detail-oriented Corporate Services Assistant to join our Corporate Services team. This role is ideal for a motivated individual looking to contribute to various facets of our corporate functions; such as compliance, HR, Training & office management. Given the sensitive nature of the role, maintaining a high level of confidentiality is essential.

Main Duties of the Corporate Services Assistant:

• Creating a friendly and welcoming atmosphere for both staff and visitors
• Managing relationships with external suppliers & service providers
• Managing local health and safety requirements, for example, fire and first aid cover
• Ensure HR documentation and records are current in the HRIS.
• Manage corporate benefits administration such as the Medical Cash Plan and Private Medical Insurance (PMI)
• Generate reports and employee documentation as requested by HR.
• Maintain company-wide databases to ensure accuracy and completeness.
• Assisting in responding to all incoming enquiries in a prompt and timely manner
• Answer phone calls as part of a weekly rotation for the HR line.
• Take notes and minutes during Business Update meetings and other meetings as requested by Head of HR/CEO or other departments.
• Organise and arrange travel arrangements for Senior members of Staff
• Order and manage office supplies.
• Oversee travel and expense spending through the Purchase Order (PO) system.
• Assisting the HR team with HR tasks, such as maintaining employee records, organising training sessions, and coordinating performance reviews.

You will support all our staff by maintaining a positive office environment and supporting the Corporate Services team with daily administrative tasks. For the right person, there is a vast opportunity to progress within the team.

Skills & Knowledge

• Proven experience as an Office & HR Assistant or similar role
• Excellent organisational and multitasking skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management procedures and basic HR practices
• Ability to maintain confidentiality and exercise discretion
• Ability to work well under pressure and meet deadlines
• Positive attitude and willingness to learn

Some of the Fantastic Benefits we offer:

• Comprehensive Medical Cash Plan for your peace of mind– including Health Screening, dental cover, optical, chiropractor and much more
• Discounts off Holistic wellbeing featuring alternative therapies, treatments, and counseling.
• Join us in our mission to make a positive impact - we plant a tree for every new team member. Welcome to EmployTREE!
• Access to a 24-hour EAP Advice line & CBT support.
• Celebrate success at our exclusive Company Award Events, held at surprise locations each year!
• Enjoy discounted gym memberships and more perks to keep you motivated and healthy.
• 33 Days Annual Leave- Length of service scheme-Earn extra days annual leave for length of service/ awards & recognition
• Training & Fully Mapped Development Plan & Accredited training courses
• Corporate Charity Days off- paid time to help your local charity

Join Smart Solutions Group and be a key player in our corporate success!