Assistant to the Director

Assistant to the Director

An exciting opportunity has arisen for an Assistant to the Director. You will have responsibility for high level administration and executive support to the Director taking responsibility for the day to day running of the Fundraising Office. This full-time role based in East Oxford.

Assistant to the Director Responsibilities

This Assistant to the Director role will be busy and varied and will include but not be limited to:

• Acting as a trusted point of contact for all internal and external contacts:
• Managing all team administration processes and responding to queries as appropriate;
• Leading on the updating of current office paperwork practices and suggesting technology-based improvements;
• Maintaining order in the office ensuring all filing is managed effectively;
• Researching, coordinating and preparing reports, presentations and briefing papers for the Appeal Director and other stakeholders as required
• Assist with writing any office procedures, and set up new office systems;
• Support with team meetings and taking minutes;
• Maintain any departmental spreadsheets;
• Coordinating and managing the charity’s trustee’s meetings, including preparing agendas, writing minutes and ensuring business is dealt with in a timely manner;
• Organising and coordinating all meetings and events:
• Support with processing invoices;
• Draft social media posts and maintain external communications and newsletters:

The Company

Our client is an independent charitable trust.

Assistant to the Director Experience

To be successful in this role you will have a great track record of managing administrative processes and experience setting up an office and creating new working practices office.  You must enjoy working independently with a detail- orientated and positive approach. You must have a proven track record of building strong working relationships, engaging with others for long-term collaboration and managing various systems and spreadsheets. The ability to draft correspondence and produce well written reports is very important in this role. Strong organisation is required for managing the logistics and administration of the office, you will be a team player with excellent written and verbal communication abilities. You will be self-motivated, organised and good at time management and relationship building with a good understanding of the educational sector. 

Location

Our client is based in East Oxford.

You must have the full right to work in the UK as sponsorship is not available for this position. You must be able to commit to the length of this contract. 

How to Apply for this Assistant to the Director role

Please apply online with an up-to-date CV to (url removed)

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter