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Do you have experience of working within Accounts/Invoicing with excellent attention to detail? If so, I have a fantastic opportunity with my Halifax-based client who are looking for an Invoicing Administrator. This is a full-time office-based position working 8.30am to 5pm with a 4pm finish on Fridays.
Main duties and responsibilities:
- Costing job sheets, materials to agreed client rates and margins
- Invoicing designated clients to set timescales, (e.g. daily, weekly, monthly)
- Ensure all sub-contractor invoices, are checked with reference to company guidelines, PO system and entered onto job costing system
- Ensure all invoices are received from bona-fide sub-contractors, are correctly calculated (including VAT & CIS) and sufficiently detailed
- Querying job sheets / materials prices directly with the sub-contractor
- Follow up disputed invoices with sub-contractors and ensure disputes are resolved
- Data entry of job details/descriptions and also invoicing notes
- Collation of invoices and job sheets ready for posting
- During periods of staff absence ensure that customer service levels are maintained and clients work is efficiently processed, costed and invoiced
- Where appropriate you will work closely with the Account Manager's and Helpdesk Teams to ensure that all customers are receiving excellent service, including (but not limited to): Early resolution of any / all queries
- To take responsibility for, and a proactive approach to resolving customer issues and escalating as appropriate to the Invoicing Team Supervisor/ Finance Manager and the Finance & HR Director and/or the relevant Account Manager
- To ensure Dept targets and Team performance measures are met in conjunction with the Invoicing Team Supervisor / Finance Manager
- To be available and to attend Client meetings both internal and external
- Answering incoming calls
- General office duties
The ideal candidate will have:
- Experience of Job Costing/ Invoicing Systems
- Ability to effectively manage your workload to ensure excellent customer service is delivered at all times
- Intermediate Excel spread sheets knowledge.
- Proven ability to take the lead dealing with all aspects of client and subcontractor queries using actions in line with company policy / escalation process
- Ability to delegate effectively where appropriate
- Communicate effectively to both senior management and team members
- Ability to propose positive change effectively within the team
Company Benefits
- 21 days holiday plus stats (plus annual buyback scheme)
- Monthly bonus scheme
- Life Assurance
- Medical expenses and health support through medicash platform
- Cycle to work scheme
- Gym membership discount
- Free parking
- Childcare Vouchers
- Retail discount
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
