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Are you a dynamic, enthusiastic, self-motivated and well organised individual that can take the reins in running a small office by yourself.
If so, read on you will need to be a real team player, friendly and committed with a 'cando’ positive attitude, highly organised and able to think outside the box.
Office Duties:
- Being the first point of contact to general customers and the go-to person within the office
- Answering the office phone and dealing with client queries
- Monitoring of the generic mailbox and replying where necessary
- Staff holiday and sickness monitoring
- Maintaining office stationery and other consumables
- Keeping databases up to date
- Taking minutes at weekly management meetings
- Upkeep of online and paper filing system
- Diary management - including sending diary invites and organising teams’ meetings
- Assisting with stock orders from China, updating files with stock as it arrives along with relevant freight container information
- Assisting in ordering foreign currency & paying China invoices via Currency companies
- Ordering materials when required
- Arranging transport for customer collection and deliveries
- Managing Vehicle maintenance / servicing, booking in when required.
- Updating workflow with orders
- Ordering of staff uniform
Accounting duties:
- Complete maintenance of sales and purchase ledger
- Daily reporting of cost of sales
- Monthly financial report to MD - Profit and Loss
- Posting of bank transactions and reconciliations
- Daily Banking and Making bank payments
- Nominal code knowledge
- Invoicing / Pro forma invoicing / Sales invoices and credits
- Processing new sales orders
- Customer statements
- Sending remittances
- Credit card and petty cash reconciliation
- Credit control
- Making HMRC payments such as CIS tax, NI and PAYE on time
- Submission of CIS return to HMRC
- Sending CIS statements to subcontractors
- Adding overtime to staff wages for payment
- Assisting external accountant for VAT returns and End of Year
- Cash flow monitoring
- Daily back up of Sage software
- Raising monthly rental invoices
- Raising purchase orders
- Processing purchase invoices and credit notes
- Reconciling supplier statements
- Bi-monthly supplier pay run
- Filing electronically and physically
- Payments due in bi-weekly
Experience:
- Solid understanding of Sage 50 and general bookkeeping (1 year required)
- Some understanding of CIS
- Experience of Microsoft Office in particular Excel
- High degree of accuracy and attention to detail
- Good interpersonal skills for dealing with clients, other employees, and Management
- A proactive, self-motivated can-do attitude
- Office administration, 1 year (required)
- Driving licence required due to the location
- Immediate start required ideally but happy to wait for right candidate
You will need your own transport, it's such a job for the right person - open to Temp-Perm also.
Get in touch with the Dove today!!
