We are seeking an organised, detail-oriented Personal Assistant to support our Managing Director and contribute to the efficient operation of our recruitment business. This is a varied role that requires excellent communication skills, discretion, and the ability to multitask effectively.

Location: Harrow, OnsiteSalary: Competitive, based on experienceJob Type: Full-time, Permanent

Key Responsibilities:

Executive Support: Manage the MD’s calendar, schedule meetings, and handle correspondence.
Correspondence Management: Monitor and respond to communications across all platforms, including email, social media, and the company website.
Office & Supplier Management: Oversee day-to-day office operations, liaise with suppliers, and manage third-party contracts to ensure smooth business operations.
Client & Candidate Coordination: Handle client and candidate interactions, scheduling interviews and managing queries professionally.
Resourcing Support: Assist in sourcing candidates through LinkedIn and other recruitment platforms, identifying potential talent for key roles.
CRM Management: Maintain and update the company’s CRM system, ensuring accurate records of clients, candidates, and job vacancies.
Timesheet Portal & Payroll Support: Oversee the temporary staff timesheet portal, ensuring timely approvals and processing payments.
Administrative Support: Prepare reports, presentations, and business documentation as required.
Event & Travel Arrangements: Organise business travel, conferences, and company events.
Confidentiality & Discretion: Handle sensitive business information with professionalism and confidentiality.
Personal Assistance: Occasionally manage personal tasks and arrangements for the Managing Director.

What We’re Looking For:

Previous experience as a Personal Assistant, Executive Assistant, or similar administrative role.
Strong organisational and time-management skills.
Excellent written and verbal communication abilities.
High attention to detail and problem-solving skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Experience managing communications across multiple platforms (email, social media, website).
Ability to liaise with suppliers and manage third-party contracts effectively.
Experience managing CRM systems and ensuring data accuracy.
Some experience in candidate resourcing through LinkedIn and other recruitment tools would be an advantage.
Experience handling temporary staff timesheet management and payments is desirable.
A proactive approach with the ability to work independently and as part of a team.
Experience in recruitment or a fast-paced business environment is a plus.

Why Join Us?

A friendly and dynamic work environment.
Opportunities to grow and develop within the business.
The chance to work closely with senior leadership in a well-established recruitment agency.

If you’re a motivated and highly organised individual looking for an exciting opportunity to work in a thriving recruitment business, we’d love to hear from you!

Apply today by sending your CV and a brief cover letter.