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I'm currently supporting a well established Law firm in Hassocks who is recruits a Legal secretary or Paralegal to support there Real Estate Team, you will handle all manner of residential and commercial property-related matters from Landlord and Tenant to Construction and Development, Asset Management, Utilities, Conveyancing and Property Finance.
Job Purpose:
To provide administrative and secretarial support to the Real Estate residential team based in Hassocks.
Responsibilities and Duties:
- Preparation of correspondence, reports, memos, forms and bills from digital dictation, manuscript and precedents in compliance.
- Completion of standard forms without fee earner assistance and production of standard letters without dictation;
- Preparing applications for registration at Land Registry and carrying out Land Registry searches and local authority searches;
- Deal with general telephone enquiries, take telephone calls in absence of fee earner and report to fee earner, receive and relay messages to and from clients and other professionals on behalf of fee earner;
- Open files using Ignite file opening system, generate initial client letters and engagement summary (the Welcome Pack) and once approved send to client with all relevant enclosures e.g. Sale/Purchase Questionnaires, Property forms, etc.
- Close files using standard procedures, maintain an efficient filing system and review files to identify where follow up action required;
- Comply with office procedures for word processing file management;
- Carry out basic accounting transactions and deal with financial queries;
- Prepare completion statements and invoices, assist in preparation and submission of Stamp Duty Land tax returns;
- Attend Group meetings and such training courses as determined by the Group Leader;
- Scanning incoming documents to electronic files;
- Dealing with accounts and obtain partner’s signature on financial CHAPS/BACS dockets.
Benefits -
- 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
- Life Assurance
- Private Healthcare
- Employee Assistance Programme
- Sodexo Discounts
- Pension Scheme
- Interest free season ticket loans
- Cycle to work scheme
- Discounts on Legal work
Please apply today, this role won't be around for long!
