Office Manager

Our client is looking for an office manager to join their busy company based in Hastings. To manage all office administration to the highest standards. Must be able to work in a fast-paced environment.

Main Duties

• Process all incoming orders and invoices on QuickBooks.
• Responsible for managing all actively overdue payments.
• Monitoring customer credit limits.
• Resolving billing queries.
• Maintaining strong customer relationship to promote company.
• Manage contract and price negotiations with clients via email and telephone.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address any employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements).
• Deal with all incoming sales orders.
• Answer incoming telephone calls.
• Schedule product deliveries.
• Scheduling all company plant equipment and vehicles for servicing.
• Maintaining filing systems.
• General administrative duties to support management.
• Ensure smooth running of office operations.
• Carry out stock management and record on company systems.
• Handling all correspondences.
• Carry out all administrative duties in an efficient and professional manner.
• Carry out all VOSA and DVLA Checks.

Skills, Experience and Qualifications

• Good level of education
• Must be computer literate.
• Must be experienced in accounting QuickBooks.
• Experience in VOSA and DVLA procedures.
• Proven experience as an Office manager.
• Knowledge of office administrator responsibilities, systems and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands on experience with office machines (e.g. fax machines and printers).
• Familiarity in scheduling.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• Managing employee schedules and potential conflicts.
• Helping establish and maintain office procedures.
• Assisting senior management team when needed.
• Dealing with staff recruitment.

Working Hours

• Mondays to Friday
• 8am to 5pm

Benefits

• Company Pension Scheme

We will try to respond to reply to all applicants. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited