Senior Administrator

Senior Administrator - Hemel Hempstead (9 Month Fixed Term Contract)

We are delighted to be working with a global company, helping them find a Senior Administrator to join their team on a 9-month fixed term contract.

The role will be based in our clients Hemel Hempstead head office, working in their Office Administration team, you will report to the Office and Finance Manager. The ideal candidate will be responsible for providing Administrative and Accounting support to the office and employees to ensure smooth daily operations across the company.

Our client has indicated that to be successful for the role the candidate should be a well organised individual, demonstrate a good attention to detail and be a confident communicator able to deal with a number of key individuals and stakeholders. It is also worth stating that we are looking for someone with a good understanding of Excel, prior experience booking travel arrangements and a clear understanding of finance systems.

Typically, the office as a whole work from home on a Monday and Friday, but the option to go in and use the offices are there for you to take up if you'd prefer. Our client offers an attractive salary, a flexible working pattern, subsidised lunch in their canteen with free refreshments (including a chocolate fridge!) also available.

Key Responsibilities

• Invoicing for and submitting expenses.
• Ensuring expense entries are accurate and in line with the companies' policies.
• Overseeing the preparation of weekly payment runs.
• Closing down settled invoices on internal systems.
• Reconcile Credit Card Statements.
• Ensuring required tasks are completed to hit month end deadlines.
• Resolving all accounting queries.
• Arranging travel bookings for staff within company policy; including arrangement of Flights, and hotel bookings.
• Ensure approvals are in place and all processes are being followed.
• Provide stock room cover during staff holidays or absences.
• Overseeing the order of required stationary including business cards and printer supplies.
• Order vital office consumable supplies including Coffee, tea, milk and snacks.
• Manage the purchase of gifts/vouchers for employees.
• Provide support in managing company events including Christmas Parties and Summer events.
• Obtain quotes for required office equipment.
• Assist Office and Finance Manager with adhoc tasks and projects.

Candidate Requirements

• Due to the varied nature of this role we're ideally looking for someone that has worked in a varied administration role.
• A good understanding and prior exposure dealing with accounts processes (expenses/invoices) is desired.
• Previous office admin experience to some degree is a must have.
• Good technical knowledge and ability using Microsoft Office (including Excel) is ideal.
• Strong attention to detail with the ability to multitask, whilst also being able to prioritise certain duties.
• Good time management.
• Team player who is willing to provide support to colleagues, but also able to work independently.
• A strong character who is able to negotiate effectively.
• Strong communicator with good verbal and written skills.
• Able to engage across all levels and functions within the business.

Looking for the next step in your career? Think Specialist Recruitment.
Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.