Part Time Office Administrator

Hales Group Limited

Posted 3 days ago, valid for 11 days

Hemel Hempstead, Hertfordshire HP2 7XX, England

£20,000 - £24,000 per annum

Full Time

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Job Title: Part-Time Office Administrator Location: Hemel Hempstead (Industrial aera)Salary: £25,000 - £30,000 pro rata (DOE) Hours: 20-25 hours per week (flexible schedule) Benefits:

25 days holiday plus bank holidays (pro rata)
Extra day off for your birthday (pro rata)
Potential for progression within the business

Potential for Growth: This part-time role offers the potential to transition into a full-time position in the future, with opportunities for career progression, including the possibility of stepping into an Office Manager role.Job Description:As a Part-Time Office Administrator, you will be responsible for various administrative, accounts, and goods receiving & dispatch duties, ensuring the smooth day-to-day running of office operations. This role requires excellent organisational skills, the ability to multitask effectively, and the capacity to work both independently and as part of a team.Key Responsibilities:

Act as the receptionist, greeting visitors and managing deliveries.
Provide telephone and customer service support by handling enquiries, messages, and logging customer call notes into the CRM.
Oversee office supplies, including stationery, consumables, and packaging.
Conduct scheduled maintenance checks and inform management of any required actions.
Maintain and update log sheets for sales invoices.
Input sales invoices into the CRM, ensuring accurate customer details.
Maintain up-to-date customer accounts (Payable) contacts in SuperOffice.
Create aged debt reports and inform management of overdue accounts.
Follow up on overdue invoices and prepare/distribute statements.
Organise and file purchase invoices, logging them into the CRM.
Compile aged creditor reports for management review.
Log expenses into the CRM and file them appropriately.
Act as the designated First Aider.
Manage utility suppliers (Gas, Electric, Water) and submit meter readings as needed.

Office Administrator Requirements:

Previous experience in an administrative role is preferred.
Familiarity with office software and CRM systems.
Strong organisational and multitasking abilities.
Excellent communication and customer service skills.
Ability to work independently and collaboratively as part of a team.
Basic understanding of health and safety regulations.

This part-time role offers flexibility, making it ideal for those seeking a balanced work schedule while contributing to a busy office environment.

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