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Our client is looking for an Office Assistant & P.A. to help keep the office running smoothly. You’ll handle tasks like answering phones, sending emails, and supporting various office needs. You’ll also use simple digital tools to manage projects and stay organised. Occasionally, you’ll talk to suppliers to help with buying materials or renting equipment.
The client’s company has been in business for 9 years and is planning to grow into a tech-based contracting organisation. The company is self-funded, with no loans, but is still developing systems to improve operations.
Key duties:
- Answer calls, take messages, and reply to emails.
- Set up meetings and manage schedules for the team.
- Keep files organised and easy to find, both online and in the office.
- Use simple digital tools to track projects and send messages.
- Help buy materials and rent equipment for work sites.
- Track worker hours daily.
- Help create reports about project costs.
- Support contractors with paperwork.
- Help manage the customer database.
- Process bills and invoices and share financial info with the accountant.
- Keep the office tidy and make sure supplies are stocked.
- Write and share memos, reports, and emails.
- Help teams keep records and documents organized.
- Update cost reports in Excel every week.
- Work with other departments to help as needed.
- Assist the Construction Manager with tasks.
What You Need:
- High school diploma or similar; office-related qualifications are a bonus.
- Experience as an office helper, ideally in construction.
- Good at using Microsoft Office (Word, Excel, Email).
- Organised and able to handle multiple tasks at once.
- Strong communication skills.
TwentyFour Recruitment is an equal opportunity employer. If your skill set and experience match the above ad then please apply today and if your CV is shortlisted a consultant will contact you to discuss the next stage of the recruitment process.
