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Ideal applicants will have a financial & project background.
- Organising travel & accommodation arrangements for the directors when required
- Organising and managing the diary of the Directors
- Completing as required any correspondence, reports and presentations ensuring the work is accurate.
- Attendingmeetings and taking minutes of relevant meetings and distributing as required
- Providing administration support through emails and correspondence to clients where required
- Establishing effective project governance, processes, and systems to be utilised throughout project
- Defining and engaging cross project and specific teams
- Project planning, including ensuring the production of the detailed project plan
- Tracking progress of projects against time frames and ensuring timely completion of projects
- Facilitating the overall cross-functional project team e.g., cohesive working across complementary skill sets
- Monitoring and advising upon project finances
- Managing the flow of project information between the team, through regular meetings and written communications
- Knowledge management - Ensuring key information and learnings generated from each project / activity is fed back to the team and information is held centrally for reference and benefit of the team
- Process improvement - Identifying and acting upon ways to improve internal systems and processes
- Administering reporting for the Director on team performance measures on an agreed basis
- Implementation of new procedures to increase efficiency across the business
- Working with the Directors and finance manager to create profit & loss reports for projects
