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My client is looking for an Office Manager/PA to join their small team and play a crucial role in managing the day-to-day administrative functions of their well-established Electrical Contractors business. This role offers a dynamic work environment where you will provide essential support and customer service.
Day-to-day of the role:- Monitor multiple email inboxes, flag important emails and manage communications.
- Handle all incoming calls, book jobs and manage reactive call outs.
- Manage small customer accounts and order materials, ensuring cost-effectiveness.
- Generate Operation & Maintenance manuals from templates and issue them to clients upon completion of works.
- Manage financial tasks including allocating bills on Xero, reconciling payments, processing wage and supplier payments.
- Chase CIS Statements and invoices.
- Prepare and send simple quotations and invoices.
- Prepare Risk Assessment Method Statements (RAMS) from templates for client approval prior to works commencing.
- Maintain up-to-date records in ServiceM8, manage workwear and stationery orders and ensure general office standards.
- Manage fleet operations including repairs, services, MOTs and lease end dates.
- Organise key contracts within the business such as Insurance, Utility Contracts and Telecoms.
- Track PAYE Holiday & Sick Leave and arrange parking/accommodation as required.
- Actively participate in developing better working practices to enhance efficiency.
- Proficient IT skills with a strong grasp of Microsoft Office, especially Excel, Outlook and Word.
- Experience with Xero accounting software.
- Highly organised and efficient with the ability to manage multiple tasks simultaneously.
- Capable of working under pressure and meeting deadlines.
- Experience in working with senior-level staff.
- Quick thinker and self-motivated with a proactive approach.
- Casual dress code.
- Company events.
- Company pension scheme.
- Employee discount.
- Free and on-site parking.
