Operations Assistant

The Artisan Group are looking for a Operations Assistant for a constrction company based in High Wycombe.

The ideal candidate will enjoy working with a small team and be a good communicator with a general understanding of computer-based systems, basic spreadsheets and email.  

You’ve got an eye for detail, and it excites you to complete tasks in full accurately.

Complete training will be given for any other unique systems that we use internally.  The compnay pride themselves on using modern software and applications whenever possible.

Duties will include:

Logistics and operations
     * Communicating with suppliers by phone, online portal and email to place and change orders for our site-based activities.  
    *  Adjusting spreadsheets to capture correct costs information for orders and supplies, reconciling this information each day. You’re thorough and like to be organised.
    * Record assets such as machinery and other stock to each job
   * Assist our site-based teams with updates on material deliveries and chase our suppliers for accurate updates.  You can talk to people on all levels equally.
 

Compliance

* Checking that our site-based teams have submitted information daily to our portal through our app based systems

     Help monitor our fleet of plant, machinery and vehicles as necessary.
Financial and administration 

     * Reconciling the purchase ledger to supplier statements and invoices, liaising with the Financial Director to ensure correct posting of invoices/costs against jobs.  You like numbers and can find your way around a spreadsheet.
     * Compile daily work sheets to ensure our work team attendances are recorded correctly ready for payroll by others