Office Manager

Think Specialist Recruitment are delighted to be working on this exciting new role with a client who are the UK's leading brand in their field. Our client is currently going through a period of growth and as a result they are looking for a new Office Manager to join their team.

You will report to the Head of People and Culture, the role will see you provide comprehensive administrative support to the Senior Leadership Team and manage the day-to-day operations of the business. This role requires exceptional organisational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, resourceful, and capable of handling sensitive information with discretion. This is a fully office-based role, working in our clients Head Office in Stokenchurch. This role is offering a salary of up to 40k and the successful candidate will likely be someone with experience in an Office Manager, Operations or Executive Assistant role.

Duties:

• Coordinate meetings, including agenda preparation, minute-taking, and follow-up on action points.
• Organise company meetings, ensuring office meeting spaces are reserved and oversee the scheduling of this across multiple diaries.
• Create and confirm agendas, collate information and produce reports as required for meetings.
• Pro-active calendar and email management; will be responsible for overseeing several inboxes at once.
• Prepare and edit correspondence, communications and other documents.
• Arranging travel as required, both UK and international.
• Maintain digital files and perform regular housekeeping to ensure compliance.
• Support HR initiatives and programs as needed.
• Act as the point of contact for visitors to the office, ensuring that pre-scheduled visitors have everything they require.
• Promote the importance of Health & Safety within the office and ensure relevant audits are arranged.
• Work with the Head of People and Culture to arrange cards and gifts on an ad hoc basis.
• Handle office-related administrative tasks, such as mail distribution, filing and record keeping.
• Manage office supplies and equipment, including ordering, inventory management and vendor relations (this includes inventory management of food stock within the office for employee lunches).
• Coordinate office maintenance and repairs, liaising with finance, building management and service providers as needed.
• Generate and schedule company charity events, sales meetings, and company days with input and scheduling support from the directors and leadership team.
• Develop and implement office policies and procedures to improve efficiency and productivity, with support from relevant directors and Heads of departments.
• Prepare and collate the data for our accreditations where required and take responsibility for the Carbon Neutral reporting.

Candidate Requirements:

• Previous experience in an Office Manager, Operations Manager, HR and Executive Assistant role would be desired.
• Strong organisation skills, the ideal candidate will need to be able to juggle changing priorities and schedules.
• Proactive approach to working, you will be working closely with the directors and leadership team, so it is vital you are a firm individual able to follow up on information.
• Be approachable and help foster the positive atmosphere for colleagues and visitors alike.
• Have a positive attitude and approach to challenges with creativity and problem-solving skills.
• Capable of handling sensitive information with discretion.

Perks of the role:

• A Generous starting salary between 35k - 40k.
• Quarterly Bonus after probation.
• 22 days holiday, increasing one day per year with length of service.
• Onsite Gym.
• Free EV Car Charging On-Site.
• Professional Car Cleaning on Fridays.
• Free Lunch On-Site.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.