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Our client, a successful company based in High Wycombe, is looking for a Part Time Receptionist/Administrator to join them. The role is working Thursdays and Fridays (16 hours per week). As this is a job share, you will need to cover for the other Receptionist when on holiday on Mondays, Tuesdays and Wednesdays.
The role is paying £25k - £27k if full time.
Main Duties:
- Greeting visitors, providing refreshments and directing them to the correct person or department
- Managing the visitor's book and ensure all visitors to the building are signed in and out
- Answering enquiries by phone, in person and on email
- Managing meeting room bookings and providing refreshments
- Ordering/providing lunch orders for meetings when required e.g. board meetings.
- Management and distribution of any goods delivered to reception
- Managing the group's stationery requirements and placing on-line orders
- Organise 'on line' shop for kitchen/office provisions
- Opening, date stamping and sorting/distributing post as well as franking and sending out the daily post
- Book travel/hotel arrangements for staff with regard to cost efficiencies
- Support the HR department with administrative tasks
- Carry out administrative tasks for the wider business as required (e.g. Directors, Marketing)
- Reconcile HR Director's company credit cards
- Respond to building maintenance issues, keep an updated log and ensure issues are resolved satisfactorily and in a timely manner
- Liaise with facilities service providers to ensure they deliver an efficient service (e.g. cleaning company, facilities management company, coffee machines, office plants etc)
Skills Required:
- Positive, confident, and friendly attitude
- Good spoken/written communication skills, excellent telephone manner
- Good organisational skills and attention to detail
- Good use of Microsoft office
- Be of smart appearance
- Ability to stay calm under pressure
- Able to manage multiple tasks
- Pro-active approach
Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
