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Our client is a successful and growing company who are looking for a Receptionist / Administrator to ensure the smooth and efficient running of reception in the head office building. Working Thursday and Friday (16hrs) each week as part of a job share, you must also be able to cover for holidays and sickness.
The Role:
- Greeting visitors, providing refreshments and directing them to the correct person or department.
- Managing the visitor's book and ensure all visitors to the building are signed in and out.
- Answering enquiries by phone, in person and on email in a friendly and professional manner.
- Managing meeting room bookings and providing refreshments when required.
- Ordering/providing lunch orders for meetings when required e.g. board meetings.
- Management and distribution of any goods delivered to reception, recording details in the 'Goods In' book and emailing recipient.
- Managing the group's stationery requirements and placing on-line orders.
- Organise 'on line' shop for kitchen/office provisions.
- Ensure kitchens and communal areas of the office are kept tidy and well stocked.
- Car park management and updating car details in OSCA as necessary.
- Ensure reception is covered at all times by liaising with other staff to provide cover when necessary
- Book travel/hotel arrangements for staff with regard to cost efficiencies.
- Liaise with facilities service providers to ensure they deliver an efficient service (e.g. cleaning company, facilities management company, coffee machines, office plants etc).
Skills Required:
- Positive, confident, and friendly attitude
- Good spoken/written communication skills, excellent telephone manner
- Good organisational skills and attention to detail
- Good use of Microsoft office
- Be of smart appearance
- Good geographical knowledge
- Ability to stay calm under pressure
- Able to manage multiple tasks
- Pro-active approach
- First Aid / Fire Warden experience would be beneficial (training will be provided)
The salary is £25,000 to £27,000 for full-time hours so will be pro-rata for 16hrs per week.
Apply now for this opportunity.
