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We have an exciting opportunity for a Maintenance Project Co-Ordinator to join a large construction company.
The Maintenance Project Co-Ordinator is a new role and will be responsible for organising and managing post installation maintenance projects. You will work alongside the Design, Contracts and Commercial teams with the coordination of project activities to help ensure projects are run in a smooth, timely and cost- effective manner.
The Maintenance Project Co-Ordinator will be responsible for the day-to-day management of suppliers and sub-contractors and ensuring that materials and site requirements are ordered correctly and delivered on time, in full, and any problems arising are communicated and resolved efficiently.
RESPONSIBILITIES INCLUDE:
- Responsible for all project maintenance enquiries by telephone and emails, keeping track of enquiries and updating company databases.
- Follow up with clients post installation, to ensure that maintenance contracts are in place and enquire whether they wish to place orders in a timely manner.
- Price all maintenance works and issue to clients, including building up the price.
- Send out enquiries for materials and sub-contract items.
- Receive and evaluate prices for materials and sub-contractors.
- Attend sales meetings as required to provide an update on current status.
- Set up contract files.
- Produce method statements, COSHH and risk assessments as per Health and Safety Plan.
- Place sub-contract orders.
- Order plant and materials, ensure that products are ordered timely and efficiently.
- Set up Health and Safety site file on Field View and ensure site has a copy of all relevant information.
- Issue a maintenance report to the client upon completion of the works.
- Management of online portals, review and maintain the accuracy of all records.
- Ensure ongoing maintenance contracts are renewed once complete.
- Prepare all sub-contract payment schedules for approval
- Prepare all sub-contract orders, ensuring they are within limits of tender amounts.
- Monitor invoicing in respect of month on month WIP forecast for projects.
- Prepare detailed CVRs for projects.
- Attend financial meetings for each project and prepare initial CVR and budget constraints data.
- Ensure that the projects have a successful financial outcome
Please apply to be considered.
