Administration Coordinator

Willmott Dixon are currently recruiting for an Administration Coordinator to provide support to our National Supply Chain Team. This will be a hybrid role and you will need to be based in our Hitchin office 3 days a week. The team are in the office on Tuesday, Wednesday and Thursday, so ideally this will be the office based days for this role. In the first few weeks of the role you will likely need to be in the office for 5 days a week as you get embedded in the team / role.

The role of an Administration Coordinator is integral to maintaining organizational efficiency. You will be responsible for a wide range of tasks that support the administrative operations, requiring a diverse skill set and the ability to manage multiple responsibilities simultaneously. The role offers opportunities for career growth and development and may appeal to somebody hoping to progress into a more supply chain focused role in time.

Responsibilities

Administrative Support:

• Assisting admin team and other relevant staff with administrative tasks.
• Scheduling and coordinating meetings, appointments, and travel arrangements which includes booking of hotels and train tickets.
• Preparing and editing correspondence, reports, and presentations and ensuring all relevant databases are kept up to date.
• Attending meetings when required and minute taking, ensuring all meeting packs are issued ahead of the meeting.
• Proactively Assisting in the planning and execution of company projects when necessary.
• Extensive diary management.
• Occasional receptionist cover.
• Responding to Customer queries in a positive and timely manner.
• Understanding MS Office and a willingness to learn company software databases when required.
• Playing an important role in our company sustainability and social value commitments.
• Maintain the SHE communications and distribution list and issue when necessary.

Record Keeping:

• Managing physical and electronic files and records.
• Ensuring compliance with company policies.
• Maintaining confidentiality of sensitive information.

Qualifications

• Education: Business administration requirement or equivalent.

Experience:

• Previous experience in an administrative, receptionist or coordinator role is essential.
• Profound knowledge of MS Office suite.
• Confident communicator and Customer service focused.

Certifications:

• Professional certifications such as Certified Administrative Professional (CAP) can be advantageous.
• NVQ Level 3 or equivalent.

Essential and Desirable Criteria

• Organizational Skills: Ability to manage multiple tasks, prioritize and handle projects efficiently.
• Communication Skills: Strong verbal and written communication skills.
• Technical Proficiency: Proficiency in office software (e.g., Microsoft Office Suite, SharePoint) and familiarity with office equipment and willingness to learn and upskill where necessary.
• Problem-Solving Skills: Ability to identify and resolve issues promptly.
• Time Management: Efficiently managing time and prioritizing tasks to meet deadlines.
• Interpersonal Skills: Ability to work well with others, providing support and fostering a collaborative environment.
• Being capable to work on your own on occasions with self-motivation.
• Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
• Administrative coordinators will be typically office/home based.
• The role may require occasional travel for meetings, events, or training sessions.
• The job can involve interacting with various departments and levels of staff within the organization, as well as external partners or clients.
• Ability to plan ahead, being proactive.

Additional Information

At Willmott Dixon, we pride ourselves on being a diverse and inclusive employer. We welcome applications from candidates of all backgrounds and are happy to discuss flexible/agile working arrangements. We are a disability confident employer.Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.